Objectives

The primary objective is to procure and supply high-quality, sterile umbilical cotton tape to Addington Hospital under the KwaZulu-Natal Department of Health. The tender seeks to secure a reliable supply of essential medical consumables while complying with provincial procurement legislation, particularly emphasizing value for money and socio-economic transformation through preferential scoring mechanisms.

Scope

• Product: Pre-cut, sterile umbilical cotton tape.
• Quantity: 30 boxes.
• Packaging: 12 individually sealed sachets per box.
• Delivery Point: Addington Hospital, KwaZulu-Natal.
• Validity Period: 90 days from closing date.
• Coverage: All delivery and logistics costs must be fully incorporated into the quoted price.

Technical Requirements

• Dimensions: Width of 3.0mm; length between 25cm and 30cm.
• Quality Standards: Must conform to applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications.
• Sterility & Shelf Life: Products must be sterile and possess a minimum remaining shelf life of six months upon delivery. Expired, used, or second-hand items are strictly prohibited.
• Sample Submission: A physical sample must accompany the quotation for end-user evaluation. Non-compliance or failure to meet specification benchmarks during sampling results in immediate disqualification.
• Regulatory Documentation: Submission of a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, wholesale, or distribute medical devices.

Skills & Qualification Requirements

• Registration & Tax Compliance: Active Central Supplier Database (CSD) registration with verified tax clearance status. Valid CIPC registration documents must be provided.
• Enterprise Development: A valid BBBEE verification certificate or sworn affidavit (applicable for EMEs and QSEs).
• Operational Capacity: Documentary proof of prior healthcare supply experience, evidenced by at least one order confirmation and corresponding signed delivery note from a public or private medical facility.
• Preference Claims: Completion of the official preference claim form to qualify for points under the provincial procurement framework, specifically demonstrating South African ownership.

Key Terms & Unusual Requirements

• SAHPRA Licensing: A mandatory regulatory permit from South Africa’s medical device authority. This ensures all supplied consumables meet national safety, efficacy, and quality control standards for clinical use.
• 80/20 Preference System: An evaluation model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are reserved for South African-owned enterprises, requiring documented proof of ownership and operational presence.
• Anti-Collusion & Cover-Quoting Prohibition: Strict contractual clauses penalise bid-rigging, market allocation agreements, or the submission of multiple quotes through affiliated entities. Violations may result in disqualification, contract termination, and a 10-year restriction from public sector procurement.
• Delay Penalties & Remedies: Late deliveries incur daily financial deductions calculated using the prevailing prime interest rate. The purchaser retains the right to procure substitute goods at the supplier’s expense or terminate the contract for default.
• Performance Security: Successful bidders may be required to submit a bank guarantee or irrevocable letter of credit within 30 days of award, refundable only after satisfactory contract completion and warranty periods.