Objectives

The primary objective is to deliver comprehensive repair, maintenance, and annual servicing of fire protection equipment across multiple Department of Justice facilities within the Umgungundlovu District. The project ensures all listed courts and magistrate offices maintain operational readiness, regulatory compliance, and life-safety assurance.

Scope of Work

The successful contractor will execute unplanned maintenance and systematic servicing on diverse fire safety infrastructure. Key deliverables include:

• Preliminaries & Compliance: Installation of safety signage, creation of equipment inventories, issuance of compliance certificates, and strict adherence to occupational health and safety legislation.
• Portable Extinguishers: Annual servicing and hydrostatic pressure testing of Dry Chemical Powder (DCP), Stored Pressure Powder (STP), and Carbon Dioxide (CO2) units (4kg–14kg). Includes gauge verification, seal replacement, discharge hose inspection, and replacement of units exceeding five-year pressure-test cycles.
• Fixed Systems & Alarms: Repair and functional testing of fire control panels, smoke detectors, sirens, emergency break-glass boxes, gas suppression systems, fire hose reels, and fire hydrants. Battery replacement for control panels and system isolation protocols to prevent false evacuations.
• Certification & Handover: Compilation of a comprehensive Fire Equipment Register, submission of pre-work defect reports, and provision of legally valid Certificates of Complete Fire Protection upon completion.
• Duration & Payment: Maximum contract period of 15 days from the official purchase order. Final payment is calculated based on actual on-site re-measured quantities rather than initial quoted volumes.

Technical Requirements

Bidders must satisfy rigorous national standards and contractual obligations:

• Regulatory Compliance: Full adherence to SANS 10400 (Part T), SANS 1475 (Parts 1 & 2), SANS 10139, SANS 10287, SANS 10105 (Parts 1 & 2), and the Occupational Health and Safety Act. (SANS refers to South African National Standards, which are legally binding codes for fire safety design and maintenance.)
• Safety & Risk Management: Submission of a detailed Safety Plan prior to mobilization, including procedures for safely isolating fire panels. Valid public liability insurance and COIDA (Compensation for Occupational Injuries and Diseases Act) good standing are mandatory. (COIDA requires coverage for employee work-related injuries or illnesses.)
• Warranty & Penalties: A minimum three-month mechanical and technical warranty covers all replaced parts and workmanship. Contractors must respond to warranty defects within 48 hours. Non-compliance may trigger National Treasury blacklisting. (The 80/20 preference system allocates 80% of evaluation points to price and 20% to socio-economic transformation goals.)
• Grading & Registration: Active CIDB contractor grading of 1 SF or higher. Central Supplier Database (CSD) registration and SARS Tax Compliance Status (TCS) PIN are compulsory. (CIDB is the national body that rates contractor capability; PA-10 is the standard government facilities management contract governing service delivery, retention, and termination clauses.)

Skills & Qualification Requirements

Only entities meeting the following criteria will be evaluated:

• Technician Certification: At least two employed technicians must hold valid SAQCC Fire registration cards (SANS 1475 for extinguishers/hose reels; Detection registration for alarm systems) and provide CVs demonstrating a minimum of two years’ relevant experience. (SAQCC Fire is the national competency authority certifying fire technicians; unregistered servicing is a criminal offense.)
• Facility Accreditation: Proof of an SABS 1475 approved workshop capable of legally servicing and pressure-testing fire equipment.
• Proven Experience: Reference letters for previous similar projects valued at R275,000 or more, including award letters and completion certificates.
• Financial & Transformation Criteria: Submission of mandatory Broad-Based Black Economic Empowerment (BBBEE) documentation (e.g., sworn affidavit or SANAS-accredited certificate) proving ownership percentages for designated groups to claim preference points.
• Administrative Compliance: Signed board resolutions authorizing the bidder’s representative, fully completed firm-price scheduling, and explicit acceptance of the DPW Facilities Management Conditions of Contract (PA-10).