Tender Summary: Unblocking of Blocked Main Sewerage at Lusikisiki SAPS

Objectives

The primary objective is to promptly inspect, investigate, and restore full functionality to the blocked main sewerage line at the Lusikisiki South African Police Station through efficient, compliant, and time-bound maintenance interventions.

Scope of Work

The contract covers day-to-day maintenance operations centred on the unblocking of the main sewerage infrastructure. Upon receiving an appointment, the contractor must immediately conduct a thorough site inspection, implement necessary safety measures, and commence repairs within agreed timeframes. The scope includes:

• Submission of a detailed pro-forma invoice for labour, materials, and travel prior to work commencement.
• Execution of unblocking works using basic tools and equipment, with all replaced spares left onsite unless otherwise instructed.
• Strict adherence to occupational health and safety regulations and submission of a health and safety plan within twenty-one days of commencement.
• Work is priced on a re-measurable basis using tendered daily rates for skilled and unskilled labour, kilometre-based travel claims, and percentage markups for materials and equipment hire.
• Completion of all administrative close-out procedures, including submission of signed job cards, timesheets, original supplier invoices, and compliant tax invoices within sixteen calendar days of service completion.

Technical Requirements

• Minimum CIDB contractor grading of 1 SO or higher (or PE designation for emerging enterprises).
• Valid registration on the National Treasury Central Supplier Database (CSD) and active CIDB accreditation maintained throughout the contract period.
• Compliance with all provincial and local legislation, including environmental and waste disposal regulations related to sewerage works.
• Adherence to strict travel reimbursement parameters (maximum 200km per site visit, with specific calculation rules for distances under 50km).
• Prior written approval required for any work conducted on weekends or public holidays.
• All tender submissions must be completed in non-erasable ink, properly signed, and free of correction fluid. Late, telephonic, or electronically altered bids will be rejected.

Skills and Experience Requirements

• Proven track record on comparable sewerage or drainage projects executed within the past five to ten years, supported by verifiable client references.
• Demonstrated competence in contractual adherence, programme management, financial liquidity, quality control, and health and safety compliance.
• Allocation of suitably qualified personnel, including a contract manager, site agent, and foreman, accompanied by an organisational chart, curriculum vitae, certified identification documents, and proof of professional registration.
• Adequate financial capacity, reliable plant and equipment resources, and effective subcontractor management capabilities.
• Submission of board resolutions authorising the bid, completed bidder disclosure declarations confirming independence and absence of conflicts of interest, and appropriate Broad-Based Black Economic Empowerment (B-BBEE) sworn affidavits or certificates aligned with enterprise turnover thresholds.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Points System: A standard South African public procurement scoring model where eighty points are awarded for competitive pricing and twenty points for designated socio-economic goals (e.g., black ownership, female ownership, youth ownership, disability ownership, and local municipal presence).
• Re-measurable Quantities: Payment is not fixed to a lump sum. Contractors are compensated based on actual tendered rates multiplied by the verified quantity of work performed, labour days utilised, and kilometres travelled.
• Pro-forma Invoice Approval Process: Contractors must submit a detailed cost estimate covering labour, materials, and travel before work begins. Execution without prior written approval voids payment eligibility.
• Archibus Call ID Reference: The employer utilises an integrated facilities management tracking system. All invoices must explicitly reference the system-generated call identifier to facilitate processing, auditing, and asset linkage.
• CIDB Grading 1 SO: Denotes a Southern Region contractor classification specifically authorised to execute sewerage and drainage construction works up to a prescribed monetary threshold, ensuring technical competency in liquid waste infrastructure.