Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off supply and delivery of standardized staff uniforms to the Dannhauser Community Health Centre. The procurement seeks to equip clinical, administrative, security, and maintenance personnel with durable, compliant, and professionally branded workwear while ensuring value for money and adherence to provincial public sector procurement regulations.

Scope

The contract encompasses the provision of multiple uniform categories across various sizes and colours, delivered exclusively to the designated health centre. The scope includes:

• Golf T-shirts (powder blue and white) featuring official Department of Health branding
• Long-sleeve shirts (white and maz blue) for medical and security staff
• Ladies’ navy skirts and men’s navy trousers/slacks
• Navy V-neck knitted jerseys
• Navy patroller jackets
• Chemical-resistant two-piece conti-suits in navy, khaki, and royal blue

All items must be supplied in the exact quantities listed in the attached schedule, with strict adherence to size distribution and delivery timelines.

Technical Requirements

Bidders must comply with detailed material, construction, and quality specifications for each garment type:

• Fabric Composition: Must match specified materials, including 100% polyester, 100% cotton poplin, high-quality mini-matt stretch fabrics, or knitted acrylic blends
• Colour Accuracy: Strict adherence to designated shades (powder blue, navy, white, khaki, royal blue)
• Design Features: Includes three-button plackets, concealed zips, reflective safety tape on arms/legs, reinforced seams, precise pocket configurations, and collar styles as outlined per item
• Quality Standards: Garments must conform to relevant SANS/SABS specifications where indicated, and all supplied items must be new, unused, and free from defects
• Validity Period: Any product with an expiry date must retain a minimum of twelve months validity from the delivery date
• Sample Verification: Awarded suppliers must submit physical samples via email prior to official order placement for specification validation

Skills & Experience Requirements

Suppliers must demonstrate proven operational capacity and regulatory compliance:

• Submission of at least one verifiable order confirmation and delivery note from a private or public health facility
• Valid Central Supplier Database (CSD) registration with successful verification
• SARS tax clearance certificate or valid PIN for tax compliance validation
• Completion of all prescribed Standard Bidding Documents (SBDs), including conflict-of-interest disclosures and preference claim forms
• Submission of B-BBEE status verification certificates or sworn affidavits (for EMEs/QSEs)
• Proven logistics capability to manage bulk multi-size deliveries within contracted timeframes

Key Terms & Definitions

• Conti-suit: A chemical-resistant protective work suit designed for maintenance and engineering personnel. Requires acid-resistant and flame-retardant treatment, heavy-duty cotton construction, and high-visibility reflective tape for workplace safety.
• 80/20 Preference Point System: A procurement evaluation framework allocating 80 points to competitive pricing and 20 points to socio-economic goals. Full preference points are granted to enterprises at least 51% owned by Black women.
• GCC/SCC: General and Special Conditions of Contract that govern payment terms, warranty obligations, delivery penalties, dispute resolution, and termination clauses.
• SBD Forms: Standardised government bidding declarations used to verify bidder eligibility, disclose conflicts of interest, and claim procurement preferences.