Tender Summary: Uniforms for Lay Counsellors, CSSD Attendants and Housekeepers

Objectives

The primary objective is to procure a reliable, once-off supply of standardized, durable, and compliant workwear for designated clinical and support staff at the General Justice Gizenga Mpanza Hospital. The procurement aims to ensure professional uniformity, maintain hygiene and safety standards in healthcare environments, and promote economic transformation through structured preferential procurement policies.

Scope

The tender covers the supply and delivery of complete uniform sets for three distinct staff categories:

• Lay Counsellors: Formal day-to-day attire for patient-facing advisory roles.
• CSSD Attendants: Specialized garments for the Central Sterile Services Department, requiring high hygiene, fluid resistance, and durability.
• Housekeepers: Practical, weather-appropriate uniforms for environmental maintenance and cleaning duties.

Quantities will be allocated according to hospital needs as detailed in the attached specifications. All goods must be delivered directly to the hospital facility. The contract is structured as a single-delivery, once-off supply agreement with no renewal options.

Technical Requirements

Bidders must supply garments and footwear that strictly adhere to the following specifications:

• Lay Counsellors: Grey formal trousers or skirts and pink formal shirts manufactured from polyester or polycotton blends. Items must feature reinforced stitching, front pleats for mobility, moisture-wicking, crease-free, and wash-and-wear properties.
• CSSD Attendants: Navy formal trousers/skirts and white formal shirts made from specified poly-cotton or Trevira/wool blends. Footwear must include SABS-approved black Parabellum service shoes, alongside black ankle socks and full-length nylon stockings. All textiles must be lint-free, fluid-repellent, pill-free, and engineered for high-hygiene clinical environments.
• Housekeepers: Maroon heavyweight polar fleece jackets, navy waterproof raincoats with double-stitched sealed seams, and opal green mid-length dresses. Must also include SABS-approved black Parabellum shoes and antibacterial-treated black socks.
• General Standards: All products must comply with South African National Standards (SABS), be brand new, and possess a minimum shelf life of six months upon delivery. Packaging must prevent transit damage. Top-scoring bidders will be required to submit physical samples for independent quality verification prior to final contract award.

Skills & Capacity Requirements

As this is a goods-supply tender, evaluation focuses on organizational capacity rather than individual trade qualifications. Successful bidders must demonstrate:

• Proven Delivery Experience: Valid copies of at least one previous order and delivery note proving successful supply of uniforms to public or private healthcare facilities.
• Financial Stability: Bank statements or sworn affidavits confirming adequate working capital to honor the contract, along with legal declarations confirming the company is not insolvent, bankrupt, or under administration.
• Regulatory Compliance: Active Central Suppliers Database (CSD) registration, SARS tax clearance certificate, updated CIPC business registration, and valid B-BBEE status verification or sworn affidavit.
• Operational Capability: Established manufacturing or sourcing networks, quality control protocols, size-specific inventory management, and logistics infrastructure capable of meeting provincial delivery deadlines.

Notable Terms & Conditions

• Parabellum Shoes: A specific style of formal service footwear originally designed for military and police forces, characterized by corrected grain leather uppers, padded linings, and durable rubber soles. The specification requires strict adherence to SABS safety standards and particular construction methods.
• 80/20 Preference Point System: Evaluation will allocate 80 points to price competitiveness and 20 points to transformation goals. Full preference points are reserved for enterprises owned at least 100% by Black African women.
• Anti-Collusion & Cover-Quoting Policy: The department strictly prohibits multiple entities from submitting competing quotes for the same tender. Cross-referencing verification processes will be applied, and any detected cover-quoting will result in immediate disqualification and potential sector-wide trading restrictions.
• Sample Submission Protocol: Physical samples are not submitted with the initial bid. Instead, the top three scoring bidders will be formally requested to provide samples for independent inspection. Failure to submit compliant samples may lead to re-evaluation or tender cancellation.