Objectives

To procure a one-off supply of high-quality, compliant work uniforms and associated footwear for Northdale Hospital staff. The procurement aims to ensure operational readiness, maintain professional clinical and administrative standards, and achieve value for money while adhering to the KwaZulu-Natal Department of Health’s supply chain management policies and transformation targets.

Scope

The contract covers the manufacturing, supply, and direct delivery of the following items to Northdale Hospital:

• White long-sleeve shirts (24 units)
• Navy trousers/chinos (24 units)
• Navy t-shirts (24 units)
• Navy skirts (15 units)
• Navy v-neck jerseys (8 units)
• Black socks (24 pairs)
• Black formal leather shoes – Parabelum style (Ladies: 5 pairs, Mens: 3 pairs)
• Black safety footwear – Antistatic/steel-toe variants (Ladies: 5 pairs, Mens: 3 pairs)

The engagement is a single-delivery, once-off supply contract with no ongoing maintenance or service obligations.

Technical Requirements

• Specification Compliance: All items must strictly match the detailed technical annexures, including exact colours, fabric compositions (e.g., 100% combed cotton for tees, genuine/full-grain leather for footwear), stitching reinforcement, pocket/collar designs, and sole constructions.
• Quality Standards: Goods must be new, unused, and meet "Good Quality" benchmarks. Items must conform to relevant SANS/SABS standards where applicable.
• Sample Submission: Physical samples are mandatory. The institution will request samples from the top three scoring bidders for objective verification against specifications before final award.
• Delivery & Packaging: All logistics and delivery costs must be included in the quoted price. Goods must be packed to prevent transit damage and delivered to the hospital’s designated receiving area within the agreed timeframe.

Skills Requirements

No specialised technical or engineering skills are mandated. Successful bidders must demonstrate standard commercial and logistical competencies, including:

• Proficiency in garment and footwear manufacturing or sourcing to exact technical specifications.
• Reliable supply chain and last-mile delivery capabilities to the hospital site.
• Administrative capacity to accurately complete mandatory compliance documents (Central Supplier Database registration, SARS tax clearance, BBBEE proof, and standard bid returnables).
• Ability to interpret procurement regulations and respond to post-award sample requests promptly.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific socio-economic goals. The full 20 points are awarded to enterprises with at least 51% black ownership, requiring valid BBBEE certificates or sworn affidavits. This system incentivises broad-based economic transformation while maintaining price competitiveness.

Five-Stage Sequential Evaluation: Quotations undergo strict screening across administrative compliance, delivery capacity, specification adherence, price/preference scoring, and sample verification. Failure at any stage results in immediate disqualification without progression to subsequent stages.

Penalties & Termination Clauses: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day of delay. The purchaser reserves the right to terminate the contract for default, substitute undelivered goods at the supplier’s expense, or impose a public sector trading restriction for up to ten years in cases of fraud, corruption, or collusive bidding.