Objectives

The primary objective of this tender is to appoint a qualified service provider to unlock (clear) a blocked main sewerage pipe located outside the Maclear Magistrates Court. The work is classified as day-to-day maintenance and is required to restore the proper functioning of the sewerage system at the facility.

Scope of Work

The scope involves a rate-based bill of quantities for the following services:

• Labour: Provision of skilled and unskilled labour for both weekdays and weekends/holidays, measured per day (8-hour day).
• Travelling: Claimable kilometres for site visits, capped at a maximum of 200km per return trip. If the contractor's office is less than 50km from the site, only a 40km return trip is claimable.
• Materials: A 25% markup on the cost of materials purchased, with proof of purchase (original supplier invoices) required.
• Equipment: A 10% markup on the cost to hire equipment, subject to prior written approval from the Project Manager.

The contractor must introduce themselves to the client upon arrival, conduct a site inspection, and provide a pro-forma invoice for approval before commencing work. All quantities are re-measurable. Replaced spares or equipment must be left on-site and reported to the facility contact person.

Technical Requirements

• CIDB Grading: Tenderers must have a CIDB contractor grading designation of 1 GB or higher.
• Site Inspection: No compulsory bid briefing meeting is scheduled.
• Compliance: The contractor must be registered and compliant on both the Central Supplier Database (CSD) and CIDB for the duration of the service.
• Health & Safety: The contractor must comply with all Occupational Health and Safety regulations and provide an acceptable health and safety plan.
• Invoicing: Invoices must be submitted within 16 calendar days of work completion, including a signed job card, declaration forms, and timesheet. Failure to submit within 30 days renders the invoice invalid for payment.
• Labour Rates: The contractor must comply with the current labour rates as gazetted by the Department of Labour.

Skills and Experience Requirements

The tenderer will be evaluated on technical and commercial risk criteria, requiring comprehensive information on Form DPW-09 (EC). Key requirements include:

• Experience: Proven experience on comparable projects during the past 5 to 10 years, demonstrating adherence to contractual commitments, quality of workmanship, and time management.
• Human Resources: Allocation of suitably qualified and experienced personnel (e.g., contract manager, site agent, foreman). The company organogram, CVs, certified IDs, and proof of professional registration must be provided.
• Financial Viability: Demonstration of sufficient financial resources, including bank ratings, financial statements, and proof of liquidity, to complete the project successfully.

Evaluation and Preferential Procurement

The bid will be evaluated using the 80/20 preference points system in line with the Preferential Procurement Policy Framework Act (PPPFA). Points are allocated as follows:

• Price: Maximum 80 points.
• Specific Goals: Maximum 20 points, allocated for:
  • EME/QSE at least 51% owned by Black people (10 points).
  • Located in the specific local municipality/province area (2 points).
  • EME/QSE at least 51% owned by Black women (4 points).
  • EME/QSE at least 51% owned by Black people with disabilities (2 points).
  • EME/QSE at least 51% owned by Black youth (2 points).

Supporting documentation, such as SANAS-accredited B-BBEE certificates or sworn affidavits, must be submitted to claim these points.

Important Contractual Terms

• Validity Period: The tender offer must remain valid for 84 calendar days.
• Security: The successful bidder may be required to provide security in the form of a cash deposit, variable guarantee, or retention of 2.5% of the contract sum.
• Termination: The contract may be terminated if the contractor fails to conduct an assessment within two days of appointment or fails to complete the service within agreed timeframes.