Objectives

The primary objective is to refurbish and recover existing furniture at Appelsbosch Hospital to replace worn, damaged, or outdated units. The service aims to restore functional, hygienic, and visually consistent seating for both clinical and administrative areas while adhering to provincial health department standards.

Scope

• Office Chairs: Upholstery and minor structural repairs for sixty (60) units. Some chairs require fabric covering, others pure leather, all in black.
• Two-Seater Sofa: Full upholstery in pure leather, black colour.
• Dental Chair: Full upholstery in pure leather, black colour.
• Service Type: Once-off contract requiring on-site delivery, installation, and handover at the hospital premises.

Technical Requirements

• Strict compliance with the attached specification annexure regarding materials, dimensions, colour consistency, and construction quality.
• All materials must be new, unused, and free from defects in design, workmanship, or materials.
• Pricing must be firm, inclusive of VAT (if registered), transportation, delivery, installation, and all incidental services.
• A twelve (12) month warranty period applies from the date of final acceptance.
• Mandatory registration on the Central Suppliers Database (CSD) and proof of valid tax compliance status.
• Quotations must be submitted on official, non-retyped government forms, properly signed, and delivered in sealed envelopes by the closing deadline.
• Products must remain valid for a minimum of six months post-delivery; used or second-hand items are strictly prohibited.

Skills Requirements

• Advanced proficiency in professional upholstery techniques, including fabric tensioning, leather working, foam replacement, and frame reinforcement.
• Experience recovering high-durability or medical-grade furniture suitable for healthcare environments.
• Project coordination skills to manage site inspections, scheduling, and timely execution without disrupting hospital operations.
• Familiarity with South African public sector supply chain management protocols, documentation standards, and compliance frameworks.

Key Terms & Conditions

80/20 Preference Point System: An evaluation model allocating 80 points to price competitiveness and 20 points to transformation goals. Full points are awarded to enterprises at least 51% owned by Black people.

Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required within thirty days of contract award to protect the purchaser against supplier default or non-performance.

SBD Documentation: Standard Bidding Documents (SBD4 for conflict-of-interest disclosure and SBD6.1 for preference point claims) are mandatory. Incomplete or falsified submissions result in immediate disqualification.

Domicilium Citandi Et Executandus: A legal term referring to the officially designated address where all formal notices, correspondence, and legal documents must be served throughout the contract duration. Any changes must be formally notified in writing.