Tender Summary: Urgent Repairs to Faulty Laundry Compressor

Objectives

The primary objective is to procure urgent maintenance services to restore a malfunctioning laundry compressor at KwaMagwaza Hospital. The service aims to re-establish adequate water pressure for washing machines, ensuring uninterrupted hospital laundry operations while adhering to strict health, safety, and procurement regulations.

Scope of Work

The successful contractor will supply all necessary materials, tools, and personnel to execute the following tasks:

• Replace a non-rotating motor with burnt windings (single-phase).
• Repair an oil leak and refill the system with fresh oil.
• Replace three sets of torn windings.
• Replace two faulty capacitors and diagnose/repair other unidentified electrical faults.
• Execute all work within a fully operational hospital ward, minimizing disruption to daily activities.
• Complete the project within two to three weeks of official order issuance.
• Undergo formal inspection by hospital maintenance officials prior to handover.
• Provide a twelve-month guarantee covering all equipment, materials, and workmanship from the date of successful acceptance.

Technical Requirements

Bidders must comply with the following technical and contractual specifications:

• Equipment Specifications: The compressor is an Air Tank unit, 3HP, 200-litre capacity, operating at 8 BAR pressure, single-phase (220V), with a power rating of 2.2KW.
• Standards Compliance: All work must align with SANS 1200 construction standards and the Occupational Health and Safety Act. Note: SANS 1200 refers to the South African National Standard for civil and mechanical construction works, while the OHS Act mandates workplace safety protocols.
• Pricing and Validity: Quotes must reflect firm prices valid for ninety days, inclusive of VAT, transport, labour, and materials. Non-firm pricing results in immediate disqualification.
• Penalties and Delays: A penalty of 0.04% of the contract value will be deducted daily for delays beyond the agreed completion period. The department reserves the right to cancel orders for non-compliance.
• Payment Documentation: Final payment requires submission of a valid tax invoice, works completion certificate, compliance certificates, and guarantee certificates.
• Preferential Procurement: Evaluation follows an 80/20 point system (80 points for price, 20 points for specific goals). Full points are allocated for youth-owned enterprises, requiring verified proof of ownership.

Skills and Qualification Requirements

To qualify, bidders must demonstrate proven expertise and regulatory compliance:

• Professional Certification: Hold a valid trade test certificate as a Fitter, Millwright, or Diesel Mechanic.
• Experience: Provide a certificate confirming completion of at least one similar repair project.
• Registration: Maintain active registration with the Construction Industry Development Board (CIDB) at a minimum Grade 1ME level and the Central Suppliers Database (CSD). Note: CIDB Grade 1ME classifies contractors capable of handling mechanical engineering projects up to R10 million. CSD is the national government database used to verify supplier legitimacy, tax compliance, and legal standing.
• Corporate Documentation: Submit updated CIPC registration documents, a sworn BBBEE affidavit or certificate, and proof of youth ownership if claiming preference points.
• Operational Capacity: Demonstrate sufficient financial and technical capacity to execute the work efficiently. Bidders may be asked to provide past delivery notes or supplier quotations if quoted prices fall below market rates.
• Personnel: All work must be performed by skilled, competent tradespeople under the supervision of a qualified contractor representative authorized to receive site instructions and enforce safety protocols.