Tender Summary: Urimeter Bags

Objectives

The primary objective is to secure a compliant supplier to deliver clinical-grade urimeter bags that enable accurate hourly urine output measurement for critically ill patients, thereby supporting infection control and diagnostic monitoring at Ladysmith Regional Hospital.

Scope of Supply

• Item: Urimeter Bags
• Quantity: 300 Units
• Delivery Location: Ladysmith Regional Hospital, KwaZulu-Natal
• Contract Type: Once-off supply (single delivery)
• Quotation Validity: 90 days
• Evaluation Structure: Three-stage process covering administrative compliance, specification adherence, and price/preference scoring.

Technical Requirements

• Product Specifications: Closed-drainage urinary collection systems featuring a calibrated rigid chamber (±600 ml), a non-return valve, and direct compatibility with indwelling catheters. Total collection capacity must range between 2000 ml and 2600 ml.
• Quality & Standards: All items must meet SABS/SANS quality standards. Products must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired or second-hand goods are strictly rejected.
• Regulatory Documentation: Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Packaging & Logistics: Goods must be securely packaged to withstand transit conditions and delivered unloaded at the hospital site. All freight and handling costs must be embedded in the unit price.
• Inspection & Warranty: The purchaser retains rights to inspect, test, or reject non-compliant supplies at any stage. A twelve-month warranty covers defects in design, materials, and workmanship from the date of acceptance.

Skills & Experience Requirements

No specialised technical skills, engineering expertise, or dedicated personnel qualifications are mandated. Suppliers are only required to demonstrate standard commercial viability and regulatory compliance, including active Central Supplier Database (CSD) registration, valid SARS tax clearance, B-BBEE status documentation, and proven capacity to supply medical consumables within agreed lead times.

Key Terms & Explanations

80/20 Preference Point System: A standard South African procurement scoring model where 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. In this tender, full preference points are awarded to enterprises at least 51% owned by Black women.

SAHPRA Licence: Mandatory regulatory approval from the national health products authority, confirming the supplier is legally authorised to handle, distribute, or manufacture medical devices in South Africa.

Performance Security: A financial guarantee (bank guarantee or certified cheque) required within 30 days of contract award to protect the purchaser against supplier default.

Prime Interest Rate Penalty: A contractual clause stipulating that daily financial deductions will be applied to delayed deliveries, calculated using the prevailing prime lending rate until goods are received.

SBD Forms: Standardised bidding disclosure documents used to verify conflict of interest, company ownership, tax compliance, and preference claims. Incomplete or falsified submissions result in automatic disqualification.