Tender Summary: Vaginal Speculum Small & Medium

Objectives

The primary objective is to procure a one-off supply of disposable vaginal speculums for diagnostic and clinical procedures at GJ Crookes Hospital, operating under the KwaZulu-Natal Provincial Department of Health.

Scope

• Product: Disposable Vaginal Speculums
• Quantities: 70 boxes of Small size and 70 boxes of Medium size (100 units per box)
• Delivery Destination: GJ Crookes Hospital, Scottburgh
• Contract Duration: Once-off supply
• Quotation Validity: Prices must remain firm for 90 days
• Evaluation Framework: 80/20 preferential procurement system (80 points for price, 20 points for specific socio-economic goals)

Technical Requirements

• Physical Specifications: Transparent plastic construction, available in Small and Medium sizes
• Packaging: Supplied in sealed boxes containing 100 units each
• Quality Benchmark: Must conform to SABD quality standards and fully comply with the attached specification annexure
• Regulatory Approval: Valid SAHPRA certificate required to prove the device meets national medical device safety and efficacy standards
• Product Condition: Items must be brand new, unused, and possess a minimum shelf-life validity of six months from the date of delivery
• Mandatory Documentation: Official quotation forms, completed SBD4 (Bidder's Disclosure), updated Central Suppliers Database (CSD) registration, and a valid SARS Tax Clearance Certificate

Skills & Supplier Capabilities

As this is a goods-supply tender, no specialized personnel skills are mandated. However, bidders must demonstrate:

• Operational capacity to source, package, and deliver regulated medical devices in bulk
• Administrative competence to accurately complete and submit all statutory compliance and disclosure forms
• Logistical ability to execute single-point delivery to the designated hospital facility without additional freight claims
• Financial and contractual readiness to accept firm pricing and adhere to strict delivery timelines without requesting partial payments

Key Terms & Clarifications

• SABD Standard: The mandated quality certification referenced in the specification, ensuring the supplied medical devices meet prescribed safety, durability, and clinical performance benchmarks
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for achieving specific policy goals, such as prioritizing South African-owned enterprises
• CSD Registration: Mandatory enrollment in the Central Suppliers Database, a national Treasury-maintained registry used to verify supplier legitimacy, tax status, and eligibility for public sector contracts
• SAHPRA Certification: Regulatory authorization issued by the South African Health Products Regulatory Authority, confirming that the medical device has undergone assessment for safety, quality, and intended clinical use