Objectives

The primary objective is to procure and deliver essential medical consumables to Town Hill Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to ensure continuous clinical support through the timely supply of standardized, high-quality medical items while complying with national public procurement legislation and provincial preferential policies.

Scope

The tender covers the supply and delivery of three specific medical goods to the hospital's designated facility:

• Maternity Sanitary Pads (Regular): 1,382 packets containing 12 pads each.
• Wooden Tongue Depressors: 7 boxes containing 100 units each.
• Disposable Adult ECG Electrodes: 78 packets containing 48 to 50 units each.

All items must be delivered to the specified hospital address, with transportation and handling costs fully inclusive in the quoted price. The quotation validity period is ninety days.

Technical Requirements

Bidders must supply goods that strictly adhere to clinical, safety, and packaging specifications:

• Sanitary Pads: Must be ultra-absorbent, contoured, feature a reliable adhesive backing, and be packaged in sets of twelve.
• Tongue Depressors: Dimensions must approximate 150mm × 16mm × 1.6mm. Material must be high-grade smooth birch wood with rounded, splinter-free, polished edges. Items must be single-use, disposable, non-toxic, and boxed in quantities of one hundred.
• ECG Electrodes: Must utilize pre-gelled silver/silver-chloride technology, be sponge-less with a press-stud connector compatible with standard leads, and offer strong adhesion resistant to perspiration. Required features include a non-adhesive removal edge, hypoallergenic and latex-free packaging, SASB/CE compliance, clear expiry dating, and standard waste disposal compatibility.
• General Standards: All products must be new, unused, and retain a minimum shelf life of six months upon delivery. Pricing must remain firm throughout the validity period. Goods must comply with relevant South African National Standards (SANS/SABS) where applicable. Successful bidders may be required to submit physical samples for verification prior to contract award.

Skills Requirements

As this is a goods-supply tender, no specialized technical or professional skills are mandated. However, bidders must demonstrate operational capacity to:

• Source, manufacture, or distribute certified medical consumables meeting clinical specifications.
• Manage logistics and ensure timely delivery to the designated hospital location.
• Maintain full regulatory compliance, including Central Supplier Database (CSD) registration, SARS tax clearance, and BBBEE documentation.
• Prepare and submit mandatory administrative documentation, including conflict-of-interest disclosures and preference point claim forms.

Notable Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points specifically for enterprises manufacturing or producing goods within KwaZulu-Natal province. Proof of local production/manufacturing is required to claim these points.
• Sample Verification: The top three scoring bidders will be invited to submit product samples. Only compliant samples will qualify for contract award; failure may result in re-evaluation or a fresh procurement cycle.
• Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotations under different company names to influence pricing is strictly prohibited and constitutes fraud, leading to immediate disqualification and potential ten-year procurement bans.
• Penalties for Delay: Late deliveries incur daily financial penalties calculated at the current prime interest rate against the delayed portion of the contract value.
• Contract Termination: The department reserves the right to terminate agreements for default, non-compliance, or fraudulent practices, with provisions for claiming excess replacement costs and imposing restriction penalties.