Tender Summary: Various Stationary

Objectives

The primary objective is to procure essential stationery and data storage equipment for the Prince Mshiyeni Memorial Hospital Main Stores on a once-off basis. The procurement seeks to secure cost-effective, compliant goods while adhering to national supply chain management legislation. A core strategic objective is to advance transformation targets through the Preferential Procurement Policy Framework Act, specifically incentivizing enterprises with substantial black ownership.

Scope

The tender covers the supply and delivery of three specific items to the designated hospital facility:

• External Hard Drive: 1 unit
• USB Flash Drive: 2 units
• Giant Stapler (Heavy-Duty): 2 units

The contract is structured as a single, once-off delivery with a quotation validity period of 90 days. All goods must be delivered directly to the PMMH Main Stores. The estimated financial value does not exceed R500,000.00 (inclusive of applicable taxes).

Technical Requirements

Bidders must strictly comply with the following specifications for each item:

• External Hard Drive: Must feature a storage capacity of exactly 181TB.
• USB Flash Drive: Must provide a storage capacity of 32GB.
• Heavy-Duty Metal Stapler: Must be constructed entirely of metal, designed to bind between 100 and 200 sheets of 80gsm paper, feature an adjustable throat depth of up to 99mm, include a non-slip rubber base, and be compatible with heavy-gauge staples (sizes 23/6 and 23/23).

Additional technical conditions mandate that all supplied goods must be brand new, unused, and possess a minimum remaining shelf life or validity period of six months from the date of delivery. Products must conform to applicable South African National Standards (SANS/SABS) where relevant. Failure to meet any specification will result in disqualification during the evaluation stage.

Skills Requirements

No specialized professional, technical, or operational skills are explicitly required for this supply contract. The procurement focuses purely on product compliance and logistical delivery. However, bidders must demonstrate standard commercial competence, including inventory management, timely delivery coordination, and financial administration. Strong administrative capabilities are essential, as suppliers must successfully compile and submit mandatory compliance documentation, including Central Supplier Database (CSD) registration, B-BBEE status verification, and SARS tax clearance certificates.

Notable Terms & Conditions

The tender incorporates several standard public procurement mechanisms alongside specific operational rules:

• 80/20 Preference Point System: Evaluations allocate 80 points based on price competitiveness and 20 points for specific socio-economic goals. Full points are awarded to companies that are at least 51% owned by Black people, subject to verified proof via CSD documentation.
• Prohibition of Cover-Quoting: Bidders submitting multiple quotations through affiliated, related, or overlapping entities are strictly prohibited. Discovery of such practices results in immediate disqualification and potential reporting for procurement fraud.
• Delay Penalties: Late deliveries incur financial penalties calculated daily at the current prime interest rate applied to the delayed goods' value, until actual delivery is completed. Repeated delays may trigger contract termination.
• Performance Security: The successful bidder must furnish performance security (e.g., irrevocable bank guarantee or certified cheque) within 30 days of contract award notification to safeguard against non-performance.
• Mandatory Tax & CSD Validation: Suppliers must maintain active CSD registration and valid SARS tax clearance. The procuring institution will actively verify these statuses electronically; failure to validate results in automatic disqualification per National Treasury directives.

All quotations must be submitted using the official government forms without retyping, sealed clearly with the quotation number, and deposited in the designated quote box before the closing deadline. Late submissions will not be considered.