Objectives

The primary objective is to secure a reliable, once-off supply of high-quality Velcro hooks and loops for patient use within the Orthopaedic Services department. The procurement also aims to advance transformative economic goals by strictly applying public sector preferential procurement frameworks.

Scope

This tender covers the supply and delivery of various quantities of nylon Velcro hooks and loops in specified dimensions and colours. The contract is once-off with a ninety-day validity period. All delivered goods must retain a minimum shelf life of six months from the delivery date. Quoted prices must be firm and fully inclusive of transportation and delivery costs to the designated medical facility.

Technical Requirements

• Material & Quality: Must be manufactured from nylon and meet high-quality standards. Sub-standard materials will be classified as hazardous and rejected.
• Dimensions & Colours: Must be available in white and black. Widths must include twenty-five millimetres, forty millimetres, and fifty millimetres for both hook and loop variants.
• Packaging & Labelling: Each roll must measure twenty-five metres. All items must be securely packed and clearly labelled with the supplier’s company name or logo.
• Sample Submission: Physical samples must be delivered on or before the closing date for compliance verification. Late or non-compliant samples result in automatic disqualification.
• Compliance: Expired, second-hand, or non-conforming products are strictly prohibited. Offers must meet or exceed all stated specifications.

Skills Requirements

No specialized technical or professional skills are mandated, as this is a standard supply-of-goods contract. Suppliers must demonstrate basic logistical capability for timely delivery, inventory handling, and strict compliance with public procurement documentation, tax clearance, and central supplier database registration requirements.

Notable Terms & Conditions

Preferential Procurement System: Evaluation uses an eighty-point price and twenty-point specific goals framework. Full preference points are exclusively allocated to companies that are one hundred percent owned by Black Africans. This system prioritizes historical redress in award decisions over pure pricing.

Submission Protocol: Electronic submissions are strictly prohibited. Quotes must be physically placed in the designated quotation box by the closing time. Late submissions are automatically rejected.

Mandatory Evaluation Stages: Bids undergo three peremptory stages: administrative compliance, sample evaluation, and price/preference scoring. Failure at any stage results in immediate disqualification without further consideration.

Anti-Collusion & Cover-Quoting: Submitting multiple bids through related entities is strictly prohibited. Verification systems will detect overlapping registrations, and such practices constitute fraud, leading to immediate disqualification and potential criminal prosecution.

Delay Penalties: Late deliveries incur financial penalties calculated daily at the current prime interest rate applied to the delayed goods' value. Persistent failure may result in contract termination, damage claims, and a restriction penalty banning future public sector contracts for up to ten years.

Tax & Registration Compliance: Suppliers must maintain active Central Supplier Database (CSD) registration and valid tax clearance status. Non-compliance renders the bid non-responsive and ineligible for evaluation.