Tender Summary: Ventilator Filters

Objectives

The primary objective is to secure a reliable, compliant, and cost-effective supply of ventilator filters to support respiratory care operations at Northdale Hospital. The procurement aligns with public sector mandates to ensure clinical continuity, enforce strict quality control, and promote socio-economic transformation through preferential procurement policies.

Scope

• Item Description: Ventilator Filters
• Quantity: 100 units
• Delivery Destination: Northdale Hospital, KwaZulu-Natal
• Contract Duration: One-off supply
• Quotation Validity: 90 days from closing date
• Evaluation Framework: Five-stage mandatory compliance process covering administration, capacity, technical specification, pricing/preference, and sample verification.

Technical Requirements

• Supplied filters must fully comply with the hospital's attached technical specification document.
• All items must be brand new, unused, and represent the most recent or current manufacturing models.
• Products must carry a minimum remaining shelf life of six months upon delivery.
• Second-hand, refurbished, or expired stock is strictly prohibited.
• Goods must meet applicable South African National Standards (SANS/SABS) where relevant.
• Bidders may be selected to submit physical samples for independent testing and compliance verification during the final evaluation stage.

Skills & Qualification Requirements

• Active registration and verified status on the Central Suppliers Database (CSD).
• Current CIPC company registration documents reflecting accurate shareholder/director details.
• Valid SARS PIN or tax clearance verification confirming tax compliance.
• A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, wholesale, or distribute medical devices.
• Documented BBBEE status or a sworn affidavit to qualify for transformation preference points.
• Proven logistical capacity to deliver within the agreed timeframe, with no history of unexcused delivery defaults.

Key Terms & Unusual Requirements

• SAHPRA Licensing: A regulatory requirement ensuring that all medical device suppliers meet national safety, efficacy, and quality standards before entering the public health supply chain.
• 80/20 Preference Point System: An evaluation model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are reserved for South African-owned enterprises to stimulate local economic participation.
• Multi-Stage Gatekeeping: Quotations are filtered through five sequential compliance stages. Missing or incorrect documentation at any stage results in automatic disqualification without further review.
• Sample Submission Protocol: Top-scoring bidders will be formally requested to provide physical samples for technical validation. Failure to submit or non-conforming samples lead to rejection.
• Prime Interest Rate Penalties: Late deliveries trigger daily financial deductions calculated using the prevailing prime interest rate until actual delivery occurs.
• Public Sector Restriction Clause: Suppliers found guilty of fraudulent bidding, corruption, or repeated contractual breaches may be blacklisted from all government contracts for up to ten years.