Tender Summary: Vivadiag Hb Test Strips

Objectives

The primary objective of this tender is to procure reliable, high-quality haemoglobin test strips for clinical screening purposes at Addington Hospital. The procurement aims to secure a compliant supplier capable of delivering medical diagnostic consumables that meet provincial health standards, while simultaneously advancing socio-economic transformation through preferential procurement policies.

Scope

The contract encompasses the supply and delivery of 1,500 units of Vivadiag Compactable Strips to Addington Hospital in KwaZulu-Natal. The quoted price must be all-inclusive, covering delivery to the hospital's designated location. Pricing must remain firm for a 90-day validity period. All supplied products must be new, unused, and possess a minimum shelf life of six months upon delivery. The agreement is governed by standard General and Special Conditions of Contract, including warranty provisions, performance security requirements, and penalty clauses for delayed delivery.

Technical Requirements

• Product Specification: Vivadiag Compactable Strips specifically calibrated for haemoglobin screening.
• Regulatory Compliance: Goods must conform to SABS/SANS standards and be accompanied by a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacturer or supplier to produce, wholesale, or distribute medical devices.
• Sample Submission: A physical product sample is mandatory for technical evaluation. Bidders must submit samples upfront or make them available upon written request. Samples will be tested against the end-user specification and retained if the bid is awarded.
• Quality Assurance: Expired, second-hand, or non-compliant products are strictly prohibited. Bidders must confirm adherence to the attached specification document and provide proof of SABS/SANS approval.

Skills and Qualification Requirements

• Supplier Registration: Active registration on the Central Suppliers Database (CSD) with a full compliance report submitted.
• Tax Compliance: Valid SARS tax clearance status. A SARS PIN must be provided if the institution cannot validate tax status automatically via the CSD.
• B-BBEE Status: Submission of a valid Broad-Based Black Economic Empowerment verification certificate or sworn affidavit.
• Demonstrated Capacity: Provision of at least one valid purchase order and signed delivery note proving prior successful supply of similar goods to either private or public healthcare facilities.
• Compliance Declarations: Completed Bidder’s Disclosure (SBD4) detailing any relationships with state employees, and a Preference Points Claim Form (SBD 6.1) for specific goal allocation.

Explanation of Specific Terms

80/20 Preference Point System: This is a standard South African public procurement scoring model where 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. In this tender, the 20 points are exclusively reserved for South African-owned enterprises. Bidders must submit documentary proof (CIPC registration, utility bills, ID copies, and CSD reports) to substantiate ownership. Failure to provide proof results in zero points for this category but does not disqualify the bid.

Cover-Quoting Prohibition: The tender explicitly forbids multiple companies owned or controlled by the same individuals from submitting separate bids for the same item. This practice is classified as corruption and acquisition fraud. Verification will be conducted, and any bidder found engaging in cover-quoting will face immediate disqualification and potential restriction from doing business with the public sector for up to ten years.

SAHPRA Licence Requirement: As the product is a medical device, suppliers must hold a current regulatory licence issued by SAHPRA. This ensures that all distributed diagnostic equipment meets national safety, efficacy, and quality control standards before entering clinical use.