Tender Summary: Supply of Brown Paper Bags

Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off delivery of brown paper bags to support medication packaging and dispensing operations at the KwaMashu Community Health Centre within the KwaZulu-Natal Department of Health.

Scope

• Product: Brown paper bags in five standardized sizes (1, 3, 4, 12, and 16).
• Quantity: 20 bales per size, totaling 100 bales.
• Delivery Destination: KwaMashu Community Health Centre, KwaZulu-Natal.
• Contract Type: Once-off supply with a 90-day quotation validity period.
• Pricing Model: Firm, all-inclusive pricing covering production, packaging, and delivery to the specified facility.

Technical Requirements

• Specifications: Bags must be brown, structurally sound, and suitable for safely packing tablets and medication.
• Packaging Units: Sizes 1, 3, and 4 must be supplied in bales of 500 units each. Sizes 12 and 16 must be supplied in bales of 1,000 units each.
• Quality & Condition: All items must be new, unused, and free from manufacturing defects. Second-hand or expired products are strictly prohibited.
• Standards Compliance: Goods must meet applicable South African National Standards (SANS/SABS) where relevant. Bidders must confirm compliance on the official price page.
• Sampling: Physical samples may be requested during the evaluation stage to verify dimensions, material quality, and suitability for tablet packaging.
• Documentation: Mandatory submission of completed official quotation forms, SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim), and proof of Central Suppliers Database (CSD) registration and tax compliance.

Skills Requirements

As this is a standard goods supply contract, no specialized engineering or professional certifications are required. Suppliers must, however, demonstrate:

• Established supply chain capabilities for sourcing, consolidating, and transporting bulk paper products.
• Logistical competence to manage bale handling, loading, and timely delivery to a public health facility.
• Administrative accuracy to complete all mandatory procurement documentation without alterations or omissions.
• Financial readiness to issue performance security upon contract award and absorb potential delay penalties.

Notable Terms & Conditions

• Preference Point System: Evaluation follows an 80/20 model (80 points for price, 20 points for specific socio-economic goals). Full preference points are awarded exclusively to companies that are 100% owned by Black African women.
• Three-Stage Evaluation: Strict sequential compliance screening: (1) Administrative completeness, (2) Technical specification adherence, (3) Price and preference scoring. Failure at any stage results in immediate disqualification.
• Delay Penalties: Late delivery incurs daily financial penalties calculated at the current prime interest rate applied to the delayed portion of the contract value.
• Bale Packaging Definition: A "bale" refers to a tightly compressed, transport-ready bundle containing either 500 or 1,000 individual bags. This affects warehouse storage, handling equipment requirements, and delivery logistics.
• Anti-Collusion & Restriction Clauses: Cover-quoting, bid-rigging, or false declarations trigger automatic disqualification and may result in a prohibition from public sector contracts for up to ten years.