Objectives

The primary objective of this tender is to appoint a qualified service provider to deliver consistent, high-quality washing and degreasing services for the municipality’s refuse compactors. This ensures equipment reliability, extends machinery lifespan, upholds public health and sanitation standards, and supports efficient municipal waste management operations.

Scope

The contract covers the annual provision of washing and degreasing services for all refuse compactors under Mossel Bay Municipality. The service period begins on the date of appointment and runs until 30 June 2027. Submitted quotations must remain valid for ninety days following the closing date. The municipality reserves the right to withdraw the invitation, re-advertise, reject any or all quotations, accept partial bids, or award the contract without being bound to the lowest price or highest-scoring bidder.

Technical Requirements

While detailed technical specifications are outlined in the official quotation documents, the core technical expectations for this service include:

• Professional industrial cleaning and degreasing of heavy-duty refuse compaction equipment.
• Utilisation of appropriate high-pressure washing systems and approved degreasing agents compatible with municipal machinery.
• Compliance with environmental and safety regulations regarding wastewater containment, chemical handling, and proper disposal of oily or contaminated runoff.
• Adherence to municipal operational standards, including timely service delivery, equipment readiness checks, and documentation of completed works.
• Capability to service multiple compactors across various municipal locations without compromising service continuity.

Skills Requirements

Bidders must demonstrate the following competencies and qualifications:

• Proven experience in providing industrial cleaning and degreasing services for heavy municipal or commercial waste management equipment.
• Technical proficiency in operating pressure washing units, degreasing systems, and managing hazardous or oily waste materials safely.
• Trained personnel familiar with occupational health and safety protocols, including lockout/tagout procedures, personal protective equipment (PPE) usage, and heavy machinery maintenance safety.
• Adequate logistical capacity, including skilled staff, specialised equipment, and transport, to fulfil the contract duration without service interruptions.

Explanation of Key Procurement Terms

• 80/20 Preference Points System: A standard South African municipal procurement evaluation framework where eighty percent of the total evaluation score is allocated to price competitiveness, and twenty percent is reserved for specific socio-economic development goals.
• B-BBEE Scorecard: An assessment tool measuring a company’s compliance with Broad-Based Black Economic Empowerment legislation. It evaluates factors such as ownership, management control, skills development, enterprise development, and socio-economic investment to promote economic transformation.
• Central Supplier Database (CSD): A mandatory national government registry that verifies supplier registration, tax clearance, banking details, and compliance status. Only suppliers actively registered on the CSD are eligible for contract award.

All submissions will be evaluated publicly immediately after the closing deadline. Late, emailed, or faxed quotations will not be accepted. The municipality retains full discretion over all evaluation and award decisions.