Objectives

The primary objective is to procure four (4) custom-manufactured wax cloths for a single delivery to the Regional Laundry Cato Manor. The procuring entity aims to secure a compliant, reliable supplier capable of delivering high-quality industrial laundry accessories that meet precise technical specifications, while adhering to provincial supply chain management regulations and transformation procurement targets.

Scope

The contract covers the end-to-end supply and delivery of four wax cloths. It is a once-off agreement with a ninety-day quotation validity period. The supplier is responsible for manufacturing, quality assurance, secure packaging, transportation, and final delivery to the designated facility. All delivery-related costs must be fully incorporated into the quoted price. The scope also mandates strict adherence to administrative compliance, sample verification, and preferential procurement frameworks established by the Department of Health.

Technical Requirements

• Base Material: Heavy-duty, heat-set, brushed 100% cotton cloth.
• Construction: Five waxing pockets and one protective flap manufactured from impervious polyester.
• Dimensions: Overall size 1800mm x 1170mm; flap measuring 1800mm x 350mm; individual pockets approximately 300mm x 350mm.
• Quality Standards: Items must be brand new, unused, and defect-free. Products must retain a minimum shelf life of six months upon delivery. Second-hand, refurbished, or expired goods are strictly prohibited.
• Sample Submission: Physical samples must be provided for independent scrutiny against the stated specifications. Sample evaluation is mandatory, and all associated testing costs are borne by the bidder.
• Packaging & Logistics: Goods must be packaged to withstand transit risks and delivered to the prescribed destination without additional charges.

Skills & Capability Requirements

• Proven manufacturing or specialized textile production capability, specifically in industrial laundry equipment accessories.
• Ability to accurately interpret and execute detailed dimensional tolerances and material specifications.
• Strong logistical and fulfillment capacity to guarantee timely, once-off delivery to the specified regional facility.
• Administrative proficiency to compile and submit mandatory compliance documentation, including company registration, Central Supplier Database (CSD) verification, tax clearance status, and Broad-Based Black Economic Empowerment (B-BBEE) proof.
• Financial and operational stability to honor warranty obligations, absorb incidental service costs, and comply with performance security expectations.

Notable Terms & Conditions

Wax Cloth Function: An industrial textile cover placed over ironer rollers in commercial laundries during the waxing process. It protects roller surfaces from direct chemical exposure, ensures uniform heat distribution, and prevents fabric scorching during high-volume pressing operations.

80/20 Preference Point System: Evaluation uses a weighted model where eighty points are allocated to price competitiveness and twenty points to specific socio-economic goals. Full preference points are awarded exclusively to enterprises that are one hundred percent owned by historically disadvantaged persons (Black Africans).

Three-Stage Mandatory Evaluation: Quotations undergo sequential screening: Stage 1 verifies administrative and legal compliance; Stage 2 assesses physical samples against technical specifications; Stage 3 calculates price and preference scores. Failure at any stage results in immediate disqualification.

Delay Penalties & Termination: Late deliveries incur daily financial penalties calculated at the current prime interest rate. The purchaser reserves the right to terminate the contract for default, procure substitute goods at the supplier's expense, or impose public sector trading restrictions for non-compliance, restrictive practices, or fraudulent declarations.

Submission Protocol: Only physical quotations delivered to the designated tender box before the official closing time will be considered. Electronic submissions are explicitly rejected.