Objectives

The primary objective of this tender is to procure high-quality, clinically appropriate cleaning equipment to maintain hygiene and infection control standards within Addington Hospital. The procurement aims to identify a compliant, financially stable supplier capable of delivering specified goods reliably while supporting national transformation goals through preferential procurement policies.

Scope

This is a once-off supply contract for 200 units of swabbing mop heads with white handles. The goods are designated exclusively for hospital floor cleaning. The contract validity period is 90 days, with all deliveries required at Addington Hospital. Quoted prices must be firm, inclusive of VAT (if applicable), and cover all transportation and delivery costs to the specified site. Late submissions will not be considered.

Technical Requirements

• Product Specifications: Each unit must comprise a wooden handle, weigh exactly 500g, feature a colour-coded white swabbing head, and possess a high-capacity absorbent design suitable for clinical environments.
• Quality & Standards: All items must be new, unused, compliant with relevant SABS/SANS standards, and valid for a minimum of six months upon delivery. Used or expired products are strictly prohibited.
• Sample Evaluation: Bidders must submit a physical sample upfront. The sample will be rigorously tested against the stated specifications by end-users. Non-compliant samples result in immediate disqualification. This ensures product suitability before commercial award.
• Compliance Documentation: Mandatory submissions include an updated Central Suppliers Database (CSD) report, CIPC registration documents, B-BBEE status certificate or sworn affidavit, SARS PIN, and proof of past delivery experience (signed order and delivery note).

Skills Requirements

No specialised technical or engineering skills are required. However, bidders must demonstrate operational and logistical capacity to fulfil the order within agreed timeframes. This includes proven experience supplying similar goods to public or private healthcare facilities, robust inventory management, and reliable delivery networks. Bidders must also maintain accurate financial and tax records to facilitate seamless invoicing and payment processing. Strict adherence to supply chain compliance protocols, including accurate completion of standard bidding documents (SBD 4 for conflict of interest disclosure and SBD 6.1 for preference claims), is mandatory.

Key Procurement Terms

80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals, specifically promoting South African-owned enterprises. Bidders must submit verified proof of ownership and B-BBEE status to claim these points.

Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotations through related or linked entities is strictly prohibited. Such practices constitute fraud and result in immediate disqualification and potential blacklisting.

Performance & Termination Clauses: Delays incur penalties calculated at the prime interest rate. The purchaser reserves the right to terminate the contract for default, non-compliance, or corrupt/fraudulent conduct, and may impose restriction penalties prohibiting future public sector engagement for up to ten years.