Objectives

The primary objective is to procure pharmaceutical-grade raw materials required for the manufacturing of dermatology preparations at Dr Pixley Ka Isaka Seme Memorial Hospital. The tender aims to secure a compliant, financially stable, and historically reliable supplier capable of delivering high-quality, regulation-approved products within strict timelines.

Scope

• Supply and delivery of 60 units of White Soft Paraffin BP (5 kg per unit).
• Supply and delivery of 60 units of Emulsifying Ointment BP (5 kg per unit).
• All goods must be delivered to the designated hospital facility within the timeframe specified upon contract award.
• Quotation validity: 90 days. No ongoing contract period is stipulated; this is structured as a single-delivery supply.

Technical Requirements

• Quality Standard: Both products must strictly conform to British Pharmacopoeia (BP) standards.
• White Soft Paraffin: Must be grade BP standard, semi-solid, white, homogeneous, un-centrifuged, composed of 100% pure white soft paraffin, and packaged in a 5 kg bucket or container.
• Emulsifying Ointment: Must be grade BP standard, formulated with 20% w/w white soft paraffin, liquid paraffin, and 3% w/w emollient wax, packaged in a 5 kg bucket or container.
• Product Condition: Supplies must be new, unused, and free from manufacturing defects. Expired or second-hand goods are prohibited. All items must retain a minimum shelf life of six months from the date of delivery.
• Regulatory Approval: Bidders must possess a valid licence issued by the national health regulatory authority permitting the manufacture, wholesale, or distribution of medical/pharmaceutical products.
• Sampling: Responsive bidders will be formally invited to submit actual product samples for physical and specification verification. Failure to provide samples when requested results in immediate disqualification.

Skills and Capability Requirements

• Proven Delivery Capacity: Bidders must demonstrate operational capability through either documented proof of prior successful deliveries to public/private health facilities (order and delivery notes) or a recent financial statement showing a balance of at least 40% of the quoted amount.
• Regulatory & Administrative Compliance: Mandatory submission of updated company registration documents, Central Supplier Database compliance report, tax clearance verification, and Broad-Based Black Economic Empowerment (B-BBEE) status certificate or sworn affidavit.
• Performance Integrity: Bidders with a verified record of failing to execute previously awarded orders without acceptable justification will be classified as defaulters and excluded from evaluation.
• Documentation Proficiency: Ability to accurately complete all standardised government procurement forms, including conflict-of-interest disclosures, contractual condition acknowledgements, and preference point claim forms, without omissions or discrepancies.

Explanation of Unusual or Complicated Terms

• British Pharmacopoeia (BP) Standard: The official national compendium of quality standards for medicines and pharmaceutical substances in South Africa, ensuring safety, potency, and batch consistency.
• National Health Regulatory Authority Licence: A mandatory statutory permit required to legally handle, distribute, or manufacture regulated health products, ensuring compliance with national safety and efficacy protocols.
• 80/20 Preference Point System: A government procurement scoring methodology where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic transformation goals, specifically prioritising fully South African-owned enterprises.
• SBD Forms & GCC/SCC: Standardised public sector procurement templates covering ethical declarations, anti-collusion statements, general contractual obligations, warranty periods, penalty calculations for delayed delivery, and formal dispute resolution mechanisms.