Objectives

The primary objective of this tender is to procure and supply high-quality sterilization wrap paper to Dr Pixley Ka Isaka Seme Memorial Hospital. The supply aims to support clinical and surgical sterilization processes within the KwaZulu-Natal Provincial Health Department, ensuring reliable access to compliant medical packaging materials.

Scope

The tender encompasses the supply of 40,000 units (packs of 100 sheets each) of sterilization wrap paper. The scope includes complete delivery to the designated hospital, strict adherence to provincial procurement regulations, submission of physical product samples for technical validation upon invitation, and compliance with standard contractual frameworks. Quoted prices must remain firm for a 90-day validity period, and all transportation and delivery costs must be fully incorporated into the submitted bid.

Technical Requirements

• Dimensions: 1160mm × 1200mm
• Material Composition: Two interleaved SMMS nonwoven sheets featuring Reliance 435 Green and Blue outer layers
• Performance Characteristics: Soft, strong, memory-free, and low-lint properties
• Standards Compliance: Must conform to ISO 11607-1:2006 and EN 868-2:2009
• Application: Suitable for light surgical sets, bowls, and drapes; compatible with both steam and low-temperature sterilization cycles
• Packaging: Supplied in standardized packs of 100 sheets
• Quality & Shelf Life: Products must be brand new, unused, and retain a minimum validity period of six months upon delivery
• Sample Submission: Compliant bidders will be formally invited to submit physical samples for independent testing and specification verification

Skills and Qualification Requirements

• Valid licence issued by the national health regulatory authority authorising the manufacture, wholesale, or distribution of medical devices
• Documentary proof of SABS or SANS approval for the specific product being offered
• Current CIPC company registration documentation
• B-BBEE verification certificate or sworn affidavit (mandatory for EMEs and QSEs)
• Proof of financial capacity: Either a bank statement demonstrating a balance of at least 40% of the quotation value (dated within one month) or verified evidence of prior successful deliveries to public or private healthcare facilities
• Active registration and compliance verification on the Central Suppliers Database (CSD)
• Valid tax clearance certificate confirming good standing with the revenue service
• Clean performance record: No history of unexplained contract defaults or failure to deliver goods to state institutions

Explanation of Key Terms

• SMMS: An acronym for Spunbond-Meltblown-Meltblown-Spunbond, a four-layer nonwoven fabric engineering technique designed to create a superior sterile barrier while maintaining breathability, tensile strength, and fluid resistance.
• National Health Regulatory Authority Licence: Mandatory certification required to legally manufacture, import, or distribute medical devices in South Africa, ensuring products meet stringent safety and efficacy benchmarks.
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are allocated based on competitive pricing and 20 points are reserved for specific socio-economic goals, specifically prioritising South African-owned enterprises.
• GCC/SCC: Standardised General and Special Conditions of Contract that govern payment schedules, warranty periods, penalty clauses for delayed deliveries, termination rights, and dispute resolution mechanisms applicable to all provincial health department agreements.