Objectives

The primary objective of this tender is to secure a reliable supplier for high-quality wax ribbons to support operational efficiency at Dundee Hospital. The procured materials will be used exclusively for desktop label printers in pharmacy and laboratory environments, ensuring accurate and durable labeling of patient medications and medical supplies in compliance with healthcare safety standards.

Scope

The procurement covers the supply and delivery of 120 rolls of Zebra wax ribbons (84mm × 74m, 2300 series) to Dundee Hospital. This is a non-contract, single-order quotation with a 90-day price validity period. The supplier is responsible for delivering all goods to the hospital's designated address, with all transportation, handling, and insurance costs fully included in the quoted price. Products must be brand new, unused, and possess a minimum remaining shelf life of six months from the date of delivery. Expired, refurbished, or second-hand items are strictly excluded.

Technical Requirements

• Product Specifications: Zebra-compatible wax ribbons, 84mm width, 74m length, black ink, 2300 series, supplied per unit packaging.
• Printer Compatibility: Must function optimally with standard desktop label printers used in clinical and pharmaceutical settings.
• Quality & Expiry Compliance: Goods must meet original manufacturer specifications and remain within valid expiry dates upon delivery.
• Pricing Structure: Firm, all-inclusive pricing is mandatory. Value Added Tax (VAT) applies only to registered vendors and must be clearly indicated.
• Documentation: Bidders must submit a formal declaration confirming specification compliance, along with mandatory administrative returnables including Central Suppliers Database (CSD) registration, tax compliance verification, and B-BBEE status documentation.

Skills & Capability Requirements

• Demonstrated Experience: Submission of at least one valid delivery note or invoice proving prior supply of similar goods to public or private healthcare facilities.
• Operational Reliability: Evidence of consistent delivery performance; bidders with a history of unexcused delivery defaults will be disqualified.
• Administrative Competence: Ability to accurately complete and submit all standard procurement forms (SBD4 for conflict-of-interest disclosure, SBD6.1 for preference claims, General Conditions of Contract, and Special Conditions of Contract) without omissions or alterations.
• Procurement Framework Notes: Evaluation follows South Africa's standard 80/20 preference point system (80 points allocated to price, 20 points to specific socio-economic goals). The 20-point goal awards full marks to enterprises that are 100% owned by Black Africans. CSD registration and SARS tax compliance are mandatory pre-qualification thresholds, not optional additions.