Tender Summary

Objectives

The primary objective is to secure safe, compliant, and fully equipped temporary accommodation for ninety-two students for a fixed period of one month. The procurement aims to balance cost efficiency with student welfare, ensuring all housing meets established health, safety, and accessibility standards while remaining within a strict budgetary ceiling.

Scope

The successful supplier will provide comprehensive student accommodation services covering a one-month duration. All facilities must be situated within a thirty-kilometre radius of the client’s premises. The scope encompasses the provision of living quarters, essential furniture, shared amenities, and basic kitchen infrastructure to enable self-catering operations for the entire cohort throughout the contract period.

Technical Requirements

• Location: Accommodation must be within a 30 km radius of the client’s site.
• Room Furnishings: Each unit must be configured as a single or sharing room, equipped with a single bed, clothing cupboard, chair, and study table.
• Shared Facilities: Mandatory provision of bathroom access, laundry services (manual or automatic), and designated recreation areas such as lounges, outdoor spaces, or common rooms.
• Kitchen Equipment: Self-catering capability is required, including functional stoves and refrigerators.
• Pricing Cap: Maximum allowable tariff is R5,500 per student per month, inclusive of Value Added Tax.
• Compliance Documentation: Bidders must submit a SARS Tax Clearance Certificate, SBD 4 Declaration of Interest, valid B-BBEE certificate or applicable affidavit, and a Letter of Good Standing (COID) where relevant.
• Regulatory Framework: All services must adhere to the client’s General Conditions of Purchase, General Conditions of Contract, and applicable national procurement legislation.

Skills Requirements

While not explicitly itemised, the tender implicitly requires demonstrated competency in short-term residential facility management, large-scale occupancy coordination, and routine maintenance oversight. Suppliers must possess operational expertise in health and safety compliance, utility management, cleaning and security services, and administrative proficiency to navigate public sector procurement documentation and audit requirements. Proven experience in managing student or institutional housing contracts is strongly indicated.

Key Procurement Terms

• PPPFA 80/20 Point System: An evaluation methodology where eighty points are allocated to price competitiveness and twenty points to Broad-Based Black Economic Empowerment (B-BBEE) status levels.
• B-BBEE Status Levels: A South African regulatory classification measuring enterprise transformation progress. Preference points are awarded proportionally based on verified black ownership percentages, ranging from zero points for non-compliant entities to twenty points for fully black-owned enterprises.
• General Conditions of Contract (GCC): Standardised legal provisions governing payment schedules, performance obligations, risk allocation, dispute resolution, and termination rights applicable to state-owned entity procurements.