Objectives

The primary objective is to appoint a qualified service provider to deliver a comprehensive, three-year advanced road safety law enforcement solution for Kouga Local Municipality. The initiative aims to modernize traffic enforcement through integrated technology, streamline the full lifecycle management of traffic contraventions, improve fine collection rates, ensure strict legal compliance, mitigate public liability risks, and foster local economic participation and sustainable skills development.

Scope of Work

The successful bidder will manage the end-to-end processing of traffic offences, from initial capture via automated systems to final resolution (payment, warrant execution, or expiration). Key deliverables include:

• Installation, maintenance, calibration, and insurance of TCSP-approved mobile and permanent speed cameras, red-light cameras, and handheld electronic ticketing devices.
• Provision and hosting of a cloud-based Traffic Contravention Management System with Azure backup, e-NaTIS integration, and offline operational capabilities.
• Operation of an ANPR-equipped roadblock support vehicle and supply of one seven-seater SUV and one 1600cc utility vehicle (both transferring to municipal ownership upon contract expiry).
• Call centre operations, offender tracking and tracing, summonses serving, and warrant execution in compliance with national legislation.
• Training and certification for municipal traffic officers, plus refresher sessions for technology upgrades.
• Submission of a revenue optimization plan, youth development strategy, and quarterly proof of equipment insurance.

Technical Requirements

Bidders must propose a robust, secure, and scalable enforcement ecosystem meeting stringent performance and security standards:

• Software Platform: Virtual/cloud-hosted contravention management system supporting multi-user access, role-based permissions, mandatory password rotation, audit trails, automated reporting, and single sign-on compliant with auditor-general requirements.
• Integration & Connectivity: Seamless interfaces with national databases (e-NaTIS/SAPS), electronic payment gateways, remote pay points, and court administration tools. Offline capability for field operations with automatic synchronization upon reconnection.
• Hardware Specifications: High-performance speed cameras featuring 3D radar, video analytics, internal ANPR, accelerometers, gyroscopes, 5–20MP sensors, 6-core CPUs, Linux operating systems, and tamper-evident JPEG evidence storage. Handheld devices and printers must meet IP64/IP54 rugged standards, feature GPS tracking, barcode scanning, digital signature capture, and live database queries.
• Compliance & Security: Full adherence to SABS 1795 and TCSP Class C radar guidelines. Multi-mode operational software (fixed, temporary, and simultaneous red-light/speed recording) with encrypted data transmission and strict cybersecurity protocols.

Skills and Experience Requirements

Evaluators will assess bidders based on demonstrated capacity and relevant expertise:

• Company Experience: Minimum operational history in traffic law enforcement, speed camera deployment, and back-office contravention management (10+ years preferred for maximum scoring).
• Project Management: Dedicated Project Manager with equivalent experience in similar municipal or law enforcement technology contracts.
• Documentation & Compliance: Valid proof of past performance (reference letters, appointment agreements, or signed contracts), audited financial statements (where applicable), SARS tax compliance certificates, municipal billing clearance, and a valid B-BBEE affidavit or certificate.
• Functional Assessment: Submission of a detailed implementation methodology covering court/local office integration, risk mitigation, warrant execution protocols, national road compliance, and AARTO readiness. A minimum functional score of 70% is required to remain responsive.

Key Terms and Services Explained

AARTO: Administrative Adjudication of Road Traffic Offences Act – a South African legislative framework allowing traffic offenders to challenge or pay infringements administratively rather than through traditional courts. Providers must ensure system compatibility should this legislation roll out during the contract term.

TCSP/SANS Compliance: Regulatory standards mandated by the Technical Committee for Standards and Procedures for Traffic Law Enforcement Equipment and South African National Standards. All enforcement hardware must meet these criteria to guarantee that captured evidence remains legally admissible in court.

Section 341/54 Summons: Legal instruments under the Criminal Procedure Act governing informal traffic notices (Section 341) and formal court summonses (Section 56). The system must automate their generation, allocation, service tracking, and conversion pathways.

80/20 Preference Point System: Procurement evaluation model allocating 80% of scoring to price competitiveness and 20% to socio-economic goals (B-BBEE status level and geographic proximity to the municipality).

Vehicle Transfer Clause: Contractual stipulation requiring the provided SUV and utility vehicle to be formally registered, documented, and handed over to Kouga Local Municipality upon contract completion.