An Intranet/internet Database of Legislation and Legal Publications, an Online Information Search Software Application, Provision of Legislation and Legal Publications in Paper Loose Leaf Format Inclusive of the Relevant Updates to the City of Cape Town

209S/2025/26

See details below or the tender documentation

Tender Closed on: 2026-05-18 10:00

Access to Online Databases, Information and Resources, Information and Communications Technology

Cape Town, Western Cape

City of Cape Town

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Tender Number: 209S/2025/26
Department: City of Cape Town
Tender Type: Request for Bid(Open-Tender)
Province: Western Cape
Closing Date: Monday, 18 May 2026 - 10:00
Place where goods, works or services are required: 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard - Cape Town - Cape Town - 8001
Special Conditions: N/A
ENQUIRIES:
Contact Person: Finance Tenders
Email: [email protected]
Telephone number: 000-000-0000
FAX Number: 000-000-0000
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to provide the City of Cape Town with an intranet/internet database of legislation and legal publications, an online information search software application, and the provision of legislation and legal publications in paper loose leaf format, including relevant updates. The aim is to enhance legal research, access to legal information, and ensure the City remains up-to-date with legal developments through comprehensive digital and paper-based resources.

Scope

The scope encompasses:

  • The development and supply of a searchable intranet/internet database of legislation and legal publications.
  • The provision of an online information search software application with functionalities such as legislation and case law search, legal summaries, and alerts on legislative changes.
  • The supply of legal publications in paper loose leaf format, including all relevant updates and amendments over the contract period.
  • The integration of an AI solution capable of legal research, document drafting, policy management, governance, and compliance functionalities.
  • The delivery of technical support, maintenance, and updates for the software and publications throughout the contract period.

Technical Requirements

The technical specifications include:

  • Development of a secure, scalable, and user-friendly online legal database and search platform compatible with the City’s IT environment.
  • Integration of AI-powered tools for legal research, document drafting, and policy analysis, with features such as legislative change tracking, legal summarization, and clause libraries.
  • Provision of legal publications in loose leaf format with timely updates, including environmental law, civil procedure, criminal procedure, motor law, corporate law, and other relevant legal categories.
  • Implementation of a robust IT architecture aligned with the City’s existing systems, including Microsoft, SAP, ESRI ArcGIS, and other specified technologies.
  • Compliance with cybersecurity, data security, and POPIA requirements, ensuring offline functionality and operation in low bandwidth areas.
  • Provision of software and hardware specifications, including server, network, and endpoint standards, as detailed in the tender documentation.

Skills and Skills Requirements

The tenderer must demonstrate:

  • Expertise in legal informatics, database development, and AI integration within legal contexts.
  • Proven experience in developing secure, scalable legal research platforms and document management systems.
  • Technical competence in integrating complex IT architectures, including Microsoft, SAP, GIS, and other specified systems.
  • Capability to provide ongoing maintenance, updates, and technical support for the software and publications.
  • Knowledge of South African legislation, legal publishing standards, and compliance with POPIA and cybersecurity regulations.
  • Qualified personnel with experience in software development, legal research, AI solutions, and IT infrastructure management.
  • Ability to deliver training and support to end-users within the City’s operational environment.
This summary is AI generated. Download the tender documents for all the information.

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