Objectives

The primary objective of this tender is to appoint a Business Analyst who will assess the current infrastructure, provide expert advice, and develop detailed requirements for establishing a Centralised Regulatory Information Database for the National Nuclear Regulator (NNR). This initiative aims to improve operational efficiency, facilitate stakeholder access to regulatory decisions, and enhance organizational record-keeping through a centralized repository.

Scope

The scope of work includes:

• Reviewing existing systems and publishing methods.
• Analyzing workflows, data structures, and access controls.
• Defining system features such as search, retrieval, user roles, document management, and workflow processes.
• Identifying gaps between current and desired systems and providing recommendations.
• Developing requirements related to security, compliance (e.g., POPIA), performance, scalability, availability, and usability.
• Streamlining workflows to ensure reliable, up-to-date information access across departments.
• Supporting faster decision-making and reducing communication bottlenecks.
• Ensuring compliance with internal policies, standards, and regulatory requirements.
• Providing traceable data trails for decision-making and accountability.
• Conducting workshops/meetings with relevant NNR structures within a three-month period.

Technical Requirements

The technical requirements for the project include:

• Review and analysis of existing systems and workflows.
• Design of system features such as search and retrieval, user roles, document management, and workflow tools.
• Requirements for security and compliance, including adherence to POPIA.
• Performance and scalability considerations to support current and future needs.
• Development of a centralized data repository that supports reliable, accessible, and usable information.
• Implementation of workflows that support content creation, editing, approval, and publishing.
• Traceability and audit trails for regulatory decision-making processes.

Skills Requirements

The successful bidder must demonstrate:

• Proven experience in business analysis, especially in systems review and requirements development.
• Strong understanding of data workflows, system architecture, and access controls.
• Knowledge of security and compliance standards, including POPIA.
• Experience in designing and implementing centralized information systems.
• Ability to facilitate workshops and engage with multiple stakeholders within the organization.
• Excellent analytical, communication, and documentation skills.
• Familiarity with regulatory environments and record-keeping best practices.