Objectives

The primary objective of this tender is to appoint a panel of conveyancers to facilitate the registration of properties for the Northern Cape Department of Co-Operative Governance, Human Settlements and Traditional Affairs (CoGHSTA) over a period of five (5) years. This includes handling processes related to the transfer of properties, opening of township registers, and ensuring legal ownership is properly registered and transferred to rightful beneficiaries, especially for properties constructed pre- and post-democracy that have not yet been transferred.

Scope

The scope of work encompasses:

• Registration of properties with the deeds office for eligible beneficiaries.
• Processing applications related to Regulation 68(1) and Section 16 applications.
• Conducting deeds searches, processing applications for lost title deeds, late estate matters, and rectifications of old title deeds.
• Facilitating security of tenure for low-cost housing beneficiaries using state subsidies.
• Engaging in ground work, investigations, and reporting within designated municipal regions.
• Providing comprehensive documentation, including original title deeds, signed certificates, and progress reports.
• Attending meetings, community engagements, and physical verifications as required.
• Adhering to the department’s timelines and reporting requirements for project progress and completion.

Technical Requirements

The technical requirements include:

• Registration with the Legal Practice Council as a Conveyancer and proof of registration.
• Certified copies of conveyancers’ qualifications and identity documents, not older than six months.
• Experience in handling similar property registration projects, with evidence of completed projects within the last five years.
• Ability to commence work promptly upon appointment and adhere to operational deadlines.
• Provision of detailed methodology for registration processes, township register opening, and handling of applications.
• Submission of monthly progress reports and final project completion reports.
• Participation in evaluation processes, including administrative compliance, technical evaluation, and functionality assessments.
• Entering into a Service Level Agreement with the department to ensure performance standards.

Skills Requirements

The skills and competencies required for service providers include:

• Professional legal expertise in property law and conveyancing.
• Proven experience in property registration, deeds searches, and handling of title deed applications.
• Ability to work collaboratively with municipal officials, legal bodies, and community representatives.
• Strong administrative and reporting skills to produce timely progress and compliance reports.
• Capacity to manage multiple projects across different regions within the province.
• Effective communication skills for community engagement and stakeholder liaison.
• Operational readiness to start work immediately after appointment and meet project deadlines.