Objectives

The primary objective of this tender is to appoint a panel of two or more qualified legal service providers to deliver professional legal services to the Department of Community Safety, Security and Liaison in Mpumalanga. The services are to be provided on an as-needed basis over a period of three years, ensuring effective management of departmental litigations and legal requirements.

Scope

The scope of work includes:

• Provision of legal professional services across various categories as specified by the Department.
• Concluding and complying with Service Level Agreements.
• Receiving written instructions before defending or instituting legal applications.
• Obtaining prior approval before deviating from instructions or appointing Counsel.
• Conducting detailed legal research and providing legal solutions within set timeframes.
• Preparing preliminary reports on case prospects and strategies.
• Developing project execution plans with stages, milestones, and timeframes.
• Performing administrative functions, filing pleadings, and managing case documentation.
• Submitting quarterly progress reports and final case closeout reports.
• Attending to cases diligently, providing legal opinions, and informing the Department of key dates.
• Submitting invoices aligned with agreed rates and maintaining valid Fidelity Fund Certificates.

Technical Requirements

The successful bidders must:

• Be admitted and in good standing within the legal fraternity, with relevant practicing certificates.
• Conclude Service Level Agreements with the Department and adhere to their terms.
• Provide detailed legal research, case strategies, and progress reports.
• File pleadings and related documents punctually and maintain high-quality legal services.
• Inform the Department of pre-trial and trial dates at least a month in advance.
• Submit invoices in accordance with the prescribed rates and submit valid Fidelity Fund Certificates annually.
• Ensure compliance with all relevant legislation and Departmental policies.
• Have the capacity to perform administrative and legal functions efficiently.

Skills Requirements

The bidders must demonstrate:

• Legal practitioners with a minimum of 5 years post-admission experience, with certifications for various experience levels (5-9, 10-14, 15-19, 20+ years).
• Proven experience in managing legal cases, with supporting appointment and reference letters.
• Experience in civil, criminal, and labor litigation, evidenced by court decisions and orders.
• Ability to conduct credible legal research, develop case strategies, and prepare legal opinions.
• Capacity to manage multiple cases, file pleadings timely, and produce quality legal work.
• Experience in administrative functions related to legal proceedings and reporting.
• Knowledge of relevant legislation, including the Legal Practice Act and Departmental policies.
• Ability to work collaboratively with Department representatives and Counsel.