Appointment of a Service Provider for Certified Data Sanitisation and Compliant E-waste Recycling of Ict Assets for the Mine Health and Safety Council.

RFQ2436

See details below or the tender documentation

Tender Closed on: 2026-07-08 11:00

Data Capturing, Cleansing and Verification, Disposal of Transformers, Other Electrical Equipment and E-Waste, Recycling

Gauteng, Sandton

Mine Health and Safety Council

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Tender Number: RFQ2436
Department: Mine Health and Safety Council
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Wednesday, 08 July 2026 - 11:00
Place where goods, works or services are required: 145 Western Service Road Woodmead - Woodmead - Sandton - 2196
Special Conditions: N/A
ENQUIRIES:
Contact Person: SCM Department
Email: [email protected]
Telephone number: 011-656-1797
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified and certified service provider to deliver certified data sanitisation and compliant e-waste recycling of ICT assets for the Mine Health and Safety Council (MHSC). The aim is to ensure secure, environmentally sound, and legislation-compliant disposal of ICT assets that have been classified as scrap, safeguarding data security and promoting sustainable e-waste management.

Scope

The scope encompasses two interlinked services:

  • Component A: Certified Data Sanitisation – Secure destruction of data from ICT assets such as HDDs, SSDs, mobile devices, and magnetic tapes, following internationally recognised standards (e.g., DoD 5220.22-M). The service includes on-site or live-streamed witnessing, documentation, and certification of destruction.
  • Component B: E-Waste Recycling/Scraping – Environmentally sound recycling of ICT scrap in compliance with South African waste legislation, ensuring maximum material recovery and zero-landfill policy for hazardous components. The process includes certification of recycling/destruction and downstream processing documentation.

The services are to be provided on an ad-hoc basis for each disposal batch, with specific timelines and deliverables as outlined in the scope.

Technical Requirements

  • Data Sanitisation: Must comply with standards such as DoD 5220.22-M or equivalent, ensuring media is rendered unusable and data irrecoverable. Certificates of accreditation (e.g., ISO/IEC 27001) are required.
  • E-Waste Recycling: Must operate under valid Waste Management Licences or Environmental Authorisations, ensuring compliance with the Waste Act (Act No. 59 of 2008). The process must maximize material recovery and adhere to legislation and municipal by-laws.
  • Project Management & Delivery: The provider must demonstrate a secure, auditable, and real-time tracking process for collection, transport, and processing. Certificates of sanitisation and recycling must be issued within specified timelines (5 working days each).
  • Outputs: For each batch, the provider must supply certificates of data sanitisation and recycling, detailed logs, and audit trails upon request.

Skills Requirements

  • Certifications & Accreditation: Evidence of recognised data destruction certifications (e.g., ISO/IEC 27001) and valid waste management licences or environmental authorisations.
  • Experience: Proven experience in data sanitisation and e-waste recycling, with reference letters from at least three organisations within the past 48 months.
  • Methodology & Security: Detailed technical methodology covering data destruction standards, security protocols (chain of custody, personnel vetting), and equipment used.
  • Environmental Compliance: Demonstrated compliance with environmental legislation, downstream partner agreements, and recovery rate commitments.
  • Operational Capability: Ability to provide secure logistics, timely certification, detailed reporting, and contingency planning.
This summary is AI generated. Download the tender documents for all the information.

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