Objectives

The primary objective of this tender is to appoint a qualified multidisciplinary service provider to continue and complete the Solomon-Linda Town Urban Design Framework (UDF) and its associated statutory processes. The service provider must deliver outputs that are legally compliant, implementable, and capable of supporting statutory decision-making processes such as SPLUMA, NEMA Environmental Authorization, and land registration procedures. The project aims to produce an approval-ready, implementable UDF package that guides land use management, infrastructure planning, investment prioritization, and regulatory compliance within the town.

Scope

The scope involves completing the outstanding activities from baseline outputs previously produced, including specialist studies, statutory planning processes, environmental assessments, and land registration support. The key activities include:

• Review and validate existing baseline documents and land ownership data.
• Conduct specialist studies such as bulk infrastructure assessment, biodiversity, geotechnical, flood delineation, heritage, groundwater, and topographical surveys.
• Develop integrated spatial constraints and opportunities frameworks.
• Prepare and lodge statutory applications under SPLUMA and NEMA, including town planning motivation, layout plans, and supporting documentation.
• Implement environmental assessments, including screening, basic assessment, and potentially full EIA, with stakeholder engagement.
• Coordinate land registration processes, liaising with Surveyor-General and Deeds Office, and support land tenure verification.
• Compile final statutory approvals, conditions, and handover documentation.

The project must be completed within eighteen (18) months from appointment.

Technical Requirements

The technical requirements include:

• Utilization of baseline outputs provided by the Municipality for continuity.
• Preparation of a Continuation Inception Report for approval, defining the scope and project management approach.
• Delivery of specialist studies and assessments with clear recommendations for infrastructure, environment, land use, and statutory compliance.
• Preparation of statutory planning applications, including SPLUMA and NEMA processes, with stakeholder engagement and public participation.
• Implementation of environmental assessments, including public notices, stakeholder workshops, and environmental reports.
• Land survey and registration support, including boundary pegging, survey diagrams, and liaising with conveyancers.
• Compilation of a comprehensive final report, approvals, and handover documentation in digital and hard copy formats.

Skills Requirements

The tenderer must demonstrate the following skills and experience:

• Proven experience in urban design, land use planning, and statutory approval processes.
• Capability to conduct specialist environmental, infrastructure, geotechnical, biodiversity, heritage, and land surveys.
• Ability to prepare and manage SPLUMA and NEMA applications, including stakeholder engagement and public participation.
• Experience in land registration processes, cadastral surveys, and liaising with Surveyor-General and Deeds Office.
• Strong project management skills, including preparing work plans, schedules, budgets, and risk management strategies.
• Capacity for skills transfer and capacity building through joint work sessions with municipal officials.
• Qualified multidisciplinary team including urban planners, environmental specialists, surveyors, GIS experts, and engineers.