Objectives

The primary objective of this tender is to appoint a competent service provider to establish an Integrated Infrastructure Asset Management Plan (IAMP) comprising four service-specific volumes and a consolidated municipal synthesis. The plan aims to synthesize existing technical and financial data into a unified planning framework that supports long-term lifecycle management, financial sustainability, and strategic decision-making aligned with national and local policies such as CoGTA, IUDF, and IUDG.

Scope

The scope includes:

• Synthesizing historical technical data, including the latest audited Fixed Asset Register (FAR), existing Strategic Asset Management Plans (SAMP), and verification reports across four core services: Roads & Stormwater, Water & Wastewater, Solid Waste, and Electricity.
• Reconciling technical records against financial data to identify gaps and establish a consolidated planning knowledge base.
• Developing long-term financial forecasts, lifecycle models, and scenarios (including climate stress and funding constraints).
• Ensuring integration with municipal planning frameworks such as IDP, MTREF, and compliance with relevant policies and standards (MFMA, MSA, GRAP, CIDMS, ISO 55000 series, NRS 093-1:2009, DWS norms).
• Delivering four service-specific volumes and a consolidated municipal synthesis (Volume 0) within 24 months, from July 2026 to June 2028.
• Providing capacity building, training, and a final handover package including models, data, and user guides.

Technical Requirements

The technical requirements specify that the service provider must:

• Establish a consolidated IAMP with four service-specific volumes and a municipal synthesis, aligned with ISO 55000, ISO 55001, ISO 55002, and CIDMS Toolkit.
• Reconcile existing Master Plans, GIS datasets, verification reports, and the FAR into a planning-grade knowledge base.
• Develop lifecycle strategies, risk registers, LoS indicators, demand scenarios, and improvement programs with realistic timeframes.
• Review and refine departmental maintenance strategies, integrating them into lifecycle models.
• Prepare replacement-cost models and 10-20 year financial forecasts in open formats (Excel, Power BI).
• Create draft volumes for internal review by March 2027 and finalize the volumes and improvement plans by June 2028.
• Ensure outputs are transparent, non-proprietary, and fully documented, with no "black-box" logic.
• Adhere to CIDMS, ISO standards, and relevant norms for each service category.

Skills and Skills Transfer Requirements

The tenderer must demonstrate the capacity to deliver the project through:

• Experience in developing infrastructure asset management plans within the last 2 years, supported by references.
• Qualified personnel, including:
• Engineering Lead (Asset Management Specialist): Minimum 7 years’ experience, ECSA registration.
• Financial & Governance Specialist: Degree in Finance, Economics, or Accounting; minimum 5 years’ municipal financial planning experience.
• Data Analyst / Generalist: Minimum 5 years’ experience in process optimization, GIS, or data analytics, proficient in Excel and Power BI.
• Provision of a Skills Transfer and Capacity Building Plan, including training programs for municipal staff on IAMP models and tools.
• Demonstration of previous relevant projects through references, with a minimum of 3 references for similar work.
• Development of a comprehensive project methodology detailing how the four volumes will be established within 24 months, including synthesis of existing data, refinement of maintenance strategies, and integration into a unified framework.