Appointment of a Service Provider for the Migration from Google Workspace to Microsoft 365, Including Configuration, Data Migration, Testing, Training, and Post-implementation Support.

RFQ/SAEON/ULWAZI/MICRSOF 365 MIGRATION/90/2026

See details below or the tender documentation

Tender Closed on: 2026-08-21 11:00

ICT Hardware, Software And Network Support Services, Information and Communications Technology

Cape Town, Western Cape

National Research Foundation

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Tender Number: RFQ/SAEON/ULWAZI/MICRSOF 365 MIGRATION/90/2026
Department: National Research Foundation
Tender Type: Request for Quotation
Province: Western Cape
Closing Date: Friday, 21 August 2026 - 11:00
Place where goods, works or services are required: 8th Floor, The Towers, - Cape Town - Corner, Hertzog Blvd, Foreshore - 8001
Special Conditions: N/A
ENQUIRIES:
Contact Person: Confidence Mayinga
Email: [email protected]
Telephone number: 012-534-3518
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified service provider to facilitate a seamless migration from Google Workspace to Microsoft 365 E3 for NRF/SAEON. The migration includes transferring emails, contacts, calendars, personal Google Drive data, Google Shared Drives, Google Groups, and Google Vault data. The project aims to ensure a secure, structured, and fully supported transition, with post-migration support and handover to NRF/SAEON’s internal ICT team.

Scope

The scope encompasses the entire end-to-end migration process, including:

  • Pre-migration assessment and planning, including auditing Google SSO usage and permissions.
  • Migration of 180 user mailboxes (~4 TB), Google Drive data (~7 TB), Shared Drives (73 drives, ~105 GB), Google Groups (22), and Vault data (~600 GB).
  • Utilization of third-party migration tools if required, at the bidder’s cost.
  • Provision of migration tools and licenses (optional, bidder’s responsibility).
  • Post-migration support for 60 days, including issue resolution.
  • Handover to NRF/SAEON ICT team upon successful completion.

Technical Requirements

The technical scope includes:

  • Migration from Google Workspace (domain: saeon.nrf.ac.za) to an already configured Microsoft 365 tenant.
  • Migration of specific workloads: emails, contacts, calendars, Google Drive, Shared Drives, Google Groups, and Vault data.
  • Audit and reconfiguration of Google SSO and permissions mapping.
  • Use of third-party migration tools (e.g., BitTitan MigrationWiz) if necessary, with licenses supplied by the bidder.
  • Microsoft Partner certification: bidder must be a top-tier Microsoft Solutions Partner or recognized FastTrack Partner.
  • Internal handling of Active Directory synchronization, MFA, and Outlook profile configuration.
  • Exclusions: tenant setup, AD integration, MFA, Outlook profile configuration, end-user training, and ongoing managed services.

Skills Requirements

The bidder must demonstrate:

  • Proven experience in tenant-to-tenant migration from Google Workspace to Microsoft 365.
  • Certification as a top-tier Microsoft Partner (Solutions Partner for Microsoft Cloud or FastTrack Partner).
  • Capability to conduct pre-migration assessments, including SSO audit and permissions mapping.
  • Ability to supply and manage third-party migration tools and licenses.
  • Strong project management skills to ensure timely delivery, minimal disruption, and effective handover.
  • Availability for post-migration support and issue resolution during the 60-day support period.
This summary is AI generated. Download the tender documents for all the information.

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