Objectives

The primary objective of this tender is to appoint a service provider capable of providing office accommodation for the Railway Safety Regulator (RSR) in the Coastal Region (Cape Town). The selected provider will facilitate the RSR's mandate by offering suitable office space, fit-out, network infrastructure, and related services to support its operations starting from 01 October 2026.

Scope

The scope of work includes:

• Provision of office accommodation in Cape Town CBD and north of Cape Town CBD, Western Cape, for a period of 60 months.
• Maximum space of 550 sqm, including designated areas such as offices, boardrooms, reception, data centre, security room, storerooms, kitchen, sick bay, and parking for 30 vehicles.
• Provision of office fit-out, electrical points (normal and safe plugs), LAN points supporting VoIP, and other network infrastructure as per RSR specifications.
• Maintenance of the building, security, cleaning services, and compliance with relevant legislation and safety standards.
• Inclusion of security, access control, fire safety measures, and disabled-friendly facilities.
• Provision of necessary documentation, including property grading (Grade B), zoning certificates, insurance, and legal compliance.

Technical Requirements

The technical specifications for the accommodation include:

• Office space of approximately 450 to 550 sqm with a layout accommodating:
• Four enclosed offices with desks
• Open plan area for 16 staff members
• Reception and waiting area
• Two boardrooms (20-seater and 4-seater)
• Data centre (server room)
• Security control room
• Storerooms, kitchen, sick bay, ablution facilities, lifts/ramps for persons with disabilities
• Provision of LAN points (supporting VoIP) for at least 16 desks, electrical points, and safe plugs.
• Building must meet Grade B standards as certified by a registered architect.
• Building must be secure, with controlled access, parking, and compliance with fire safety and disability access regulations.
• Maintenance of HVAC, electrical, and security systems to ensure operational readiness.

Skills and Qualifications Requirements

The bidder must demonstrate:

• Experience in managing and providing office spaces of similar size and standards, supported by at least two reference letters on official letterhead, with valid contact details.
• Capability to deliver a fully fitted, operational office space in a Grade B building within the specified timeframe.
• Proven ability to handle office fit-out, network infrastructure installation, and building maintenance in compliance with South African legislation and standards.
• Legal and financial compliance, including registration on the Central Supplier Database (CSD), valid tax and BBBEE certificates, and appropriate insurance coverage.
• Capacity to coordinate security, cleaning, and maintenance services, and to ensure the building's safety and accessibility standards are met.
• Technical expertise in building management, HVAC, electrical, and network systems to support the operational needs of the RSR.