Objectives

The primary objective of this tender is to appoint a service provider to provide office accommodation for the Public Protector South Africa (PPSA) in Bisho/King Williams Town. The office space must support the PPSA's mandate, including regional offices and satellite offices, by offering suitable, accessible, and secure facilities that facilitate effective service delivery and uphold the integrity of the institution.

Scope

The scope involves leasing office accommodation in Bisho/King Williams Town within the CBD, with a minimum size of 708m², including parking bays and necessary facilities. The lease period is for 9 years and 11 months, with options for renewal or extension. The scope also covers the design, layout, and core installations of the office space, ensuring compliance with security, accessibility, and operational requirements as specified in the terms of reference.

Technical Requirements

• Location & Accessibility: Office must be within the CBD or within 5km radius, accessible via public transport, main roads, and accommodating persons with disabilities.
• Office Space & Facilities: Minimum of 708m² space, including reception, public waiting area, boardrooms, investigation rooms, server room, library, strong rooms, archives, first aid, kitchen, wellness room, and other specified rooms.
• Parking & Security: At least 24 parking bays, including secured and undercover parking, with designated disabled parking.
• Building & Infrastructure: Building must be graded (preferably B or higher), in good condition or newly renovated, with appropriate fire protection, HVAC, and ICT infrastructure including high-speed fiber optic connectivity.
• Utilities & Maintenance: Dedicated electricity and water meters, backup power (generator or solar), backup water systems, and a detailed maintenance plan covering all building services.
• Security & Safety: Office environment must be secure, with fire protection systems, access control, ablution facilities for persons with disabilities, and compliance with safety standards.
• Implementation & Delivery: The bidder must demonstrate capacity to deliver the office setup within four months of award, including space planning, interior design, and core installations.

Skills & Skills Requirements

• Facilities Management Expertise: Proven experience in leasing, managing, and maintaining office facilities, including space planning, interior design, architecture, engineering (mechanical, electrical, fire safety), and facilities management services.
• Project Management: Ability to develop and implement a comprehensive project methodology with clear deliverables and timelines, ensuring delivery within four months.
• Technical Competence: Skilled team members with relevant qualifications and experience, including CVs of key personnel such as the project team leader, property manager, and facilities manager.
• ICT Infrastructure Knowledge: Experience in providing high-speed fiber optic connectivity, server room setup, and other ICT requirements.
• Security & Accessibility: Ability to ensure the building is secure, accessible to persons with disabilities, and compliant with safety standards.
• Legal & Regulatory Compliance: Knowledge of relevant legislation, safety standards, and procurement regulations, including tax compliance and BBBEE requirements.