Objectives

The primary objective of this tender is to appoint a service provider capable of providing office accommodation to the Public Protector South Africa (PPSA) in Bloemfontein. The selected provider will develop, manage, and maintain suitable office facilities that support PPSA’s mandate, ensuring accessibility, security, and functionality for its operations over a period of 9 years and 11 months.

Scope

The scope encompasses:

• Leasing or developing office accommodation within Bloemfontein CBD or within a 5 km radius, with a minimum size of 700 m².
• Provision of necessary facilities including reception, public service areas, conference rooms, investigation and consultation rooms, server and network rooms, storage, and amenities such as ablution facilities, kitchen, and parking.
• Design, construction, or refurbishment of the building to meet specified structural, security, accessibility, and technical requirements.
• Ongoing facilities management, maintenance, and lease management services for the duration of the contract.
• Ensuring the premises are accessible to persons with disabilities and are secure, with appropriate signage and security features.

Technical Requirements

The technical specifications include:

• Office space of at least 700 m² with designated areas such as waiting, reception, boardrooms, consultation rooms, server/network rooms, and storage.
• Parking bays: minimum of 25, including secured and disabled parking.
• Building accessibility features: ramps, elevators, and ablution facilities for persons with disabilities.
• Security features: CCTV, fire protection systems, access control, and secure parking.
• ICT infrastructure: high-speed fiber optic connectivity, server room facilities, and backup power and water systems.
• Compliance with safety, health, and municipal regulations, including electrical, plumbing, and building safety standards.
• Provision of a detailed maintenance plan covering planned and unplanned maintenance for all building services and equipment.
• Design and layout plans demonstrating functional office space and compliance with specifications.

Skills and Skills Requirements

The bidder must demonstrate:

• Relevant experience in facilities management, leasing, or development of office spaces, preferably within the public sector.
• Technical expertise in architecture, engineering (mechanical, electrical, fire safety), and ICT infrastructure.
• Capability to deliver the project within four (4) months of contract award, including a comprehensive implementation plan with clear milestones.
• Skilled personnel, including a project team with CVs highlighting at least five (5) years of relevant experience, especially for the team leader, property manager, and facilities manager.
• Proven ability to manage security, accessibility, and technical systems in a commercial or government environment.
• Capacity to provide ongoing facilities management, maintenance, and technical support services.
• Compliance with procurement, safety, and legal standards, including tax compliance and BBBEE requirements.