Appointment of a Service Provider to Purchase Laptops, Docking Stations, Keyboard & Mouse Combo, Laptop Chargers

018/2026/EWSS/LAPTOP/RFQ

See details below or the tender documentation

2026-06-12 13:00

Computer, Server and Networking Equipment, Information and Communications Technology, Supply and Delivery

Centurion, Gauteng

Trans-Caledon Tunnel Authority

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Trans-Caledon Tunnel Authority Tenders

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Tender Number: 018/2026/EWSS/LAPTOP/RFQ
Department: Trans-Caledon Tunnel Authority
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Friday, 12 June 2026 - 13:00
Place where goods, works or services are required: Byls Bridge Office Park, 11 Byls Bridge Boulevard, Cnr Olievenhoutbosch Road - Highveld - Centurion - 0157
Special Conditions: N/A
ENQUIRIES:
Contact Person: Receiving Officer
Email: [email protected]
Telephone number: 012-683-1439
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a reputable, accredited ICT service provider to supply and support laptops, docking stations, keyboards & mice, and laptop chargers for a period of three years. The procurement aims to replace the existing hardware fleet, which has expired warranties, to ensure business continuity, support workforce onboarding, and provide reliable devices for users and new employees.

Scope

The scope encompasses the procurement and delivery of:

  • Minimum of 13.3” laptops with docking stations, external keyboards, mice, and laptop bags
  • 14 desktop screens
  • 10 keyboards & mice
  • 10 laptop chargers (AC adaptors)

All equipment must be of the same brand and delivered within four to six weeks of the purchase order date. The supplier is responsible for system configuration, implementation, and ongoing support, including warranty management through a central portal.

Technical Requirements

Devices (Laptops)

  • Make and model as specified in Annexure A
  • CPU: Intel® Core™ Ultra 7 (12M Cache, up to 5.20 GHz)
  • Memory: 64GB DDR5
  • Storage: 256GB or 512GB PCIe NVMe SSD
  • Security: TPM 2.0, embedded security controller, BIOS self-healing, OS recovery, fingerprint reader
  • Display: Minimum 13.3” FHD TouchScreen
  • Ports: 2x Thunderbolt 4, USB Type-C, USB Type-A, HDMI, headphone/microphone jack
  • Webcam: 5MP or higher
  • Sound: Dual microphones with noise reduction, stereo speakers
  • WLAN: Wi-Fi 7, Bluetooth
  • Battery Life: Minimum 8 hours
  • Support: 3-year OEM warranty
  • Accessories: Wireless full-size keyboard, optical mouse, AC adaptor

External Desktop Screens

  • Size: 27-inch IPS, anti-glare, micro-edge bezel
  • Resolution: 1920 x 1080
  • Connectivity: DisplayPort 1.2, HDMI 1.4, USB-B, 4x USB-A 3.2 Gen 1, Ethernet port
  • Warranty: 3-year OEM
  • Security: Lock-ready
  • Refresh Rate: 75Hz, Response Time: 5ms, Brightness: 300 nits, 99% sRGB

Skills Requirements

  • Proven experience and accreditation from OEM or authorized distributor, with supporting certification or letters
  • At least 2 reference letters from previous clients demonstrating successful supply and delivery of similar ICT equipment
  • Capability to provide a central device management portal for warranty, security, analytics, and remote remediation
  • Ability to deliver within specified timelines and support the hardware throughout the contract period
  • Compliance with all mandatory documentation, including bidding forms, pricing schedules, BBBEE certificates or sworn affidavits, and company experience proof
This summary is AI generated. Download the tender documents for all the information.

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