Objectives

The primary objective of this tender is to appoint a service provider to assist with asset management activities for Bergrivier Municipality. The scope includes implementing an integrated asset management strategy, asset classification, unbundling, reconciliation, and supporting financial and physical verification processes to ensure accurate asset records and compliance with relevant standards.

Scope

The scope encompasses:

• Assistance with asset classification mapping aligned with the mSCOA framework
• Review and unbundling of municipal assets, including capital asset data cleansing and physical verification
• Preparation of land reconciliation, deeds, and valuation data
• Assistance with asset unbundling, disposal, and impairment assessments
• Updating asset information in GIS and asset register systems
• Preparation of asset maintenance plans and supporting documentation
• Water and electricity meter reconciliation
• Support during the final audit and skills transfer to municipal staff

Technical Requirements

The technical requirements include:

• Implementation of an asset classification system in accordance with mSCOA
• Preparation of asset unbundling at year-end, including detailed asset data, GIS integration, and spatial data management
• Physical verification of assets, including photographic evidence and condition assessments
• Preparation of asset disposal and impairment reports
• Reconciliation of land deeds, valuation data, and municipal asset registers
• Preparation of meter reconciliation reports for water and electricity meters
• Assistance with asset management system updates and data cleansing
• Skills transfer and training for municipal staff on asset management processes

Skills Requirements

The successful service provider must demonstrate:

• Experience in municipal asset management, including implementation of mSCOA and GRAP standards
• Proven track record in asset unbundling, reconciliation, and physical verification projects
• Strong GIS and spatial data management skills, including geo-spatial analysis and shape file integration
• Expertise in land deed reconciliation and valuation data processing
• Ability to provide technical support and training to municipal staff
• Qualified personnel including senior managers with municipal GRAP and mSCOA experience, senior accountants, and engineers with asset management expertise
• Capacity to deliver comprehensive reports, supporting documentation, and facilitate audit processes