Objectives

The primary objective of this tender is to appoint a service provider responsible for establishing a comprehensive database of conveyancers. This database will facilitate the execution of several key functions over a period of thirty-six (36) months, including:

• Conducting transfers of properties under the Enhanced Extended Discount Benefit Scheme (EEDBS).
• Managing registration and endorsement (R&E) processes for properties built before and after 1994.
• Opening and upgrading township registers at the deeds office to ensure proper property record management.

Scope

The scope of work encompasses the following activities:

• Establishment of a 36-month database of conveyancers with expertise in property transfer, registration, and township register management.
• Verification and profiling of beneficiaries eligible under the EEDBS and R&E schemes.
• Facilitation of property transfers, including preparing deeds, effecting transfers, and lodging deeds with the Deeds Registrar.
• Opening, updating, and gazetting township registers to support property registration and transfer processes.
• Ensuring the accuracy and completeness of township registers and property records.
• Coordination with municipal and departmental stakeholders to source necessary documentation and facilitate property transfers.
• Monitoring and reporting on project progress through regular meetings and progress reports.

Technical Requirements

The technical requirements for the service provider include:

• Proven experience in property registration, conveyancing, and township register management.
• Qualified conveyancers with at least 5 years’ experience and registration with the Legal Practice Council.
• Legal expertise, including attorneys at law, to support legal processes related to property transfers.
• Financial management skills to handle payments, claims, and reconciliation processes.
• Project management capabilities to oversee the implementation of activities within the stipulated timeframe.
• Town planning and land surveying expertise to support property and township register assessments.
• Ability to prepare deeds, effect transfers, and liaise with the Deeds Office and municipalities.
• Capacity to produce progress reports, validate beneficiary data, and ensure compliance with legal and procedural standards.

Skills Requirements

The successful service provider must possess the following skills:

• Conveyancing expertise and registration skills.
• Legal proficiency, including registration and endorsement procedures.
• Financial management and reconciliation skills.
• Social facilitation and stakeholder engagement abilities.
• Project management and coordination skills.
• Town planning and land surveying knowledge.
• Proficiency in preparing and lodging deeds, and managing township registers.
• Reporting and documentation skills to ensure transparency and accountability.