Objectives

The primary objective of this tender is to appoint a qualified service provider to procure alternative office accommodation for the Small Enterprise Development and Finance Agency (SEDFA). The selected premises must have a minimum area of 1054.80 sqm and provide 40 parking bays, for a lease period of five (5) years, to support SEDFA's operational needs in Mpumalanga Province and its branch office.

Scope

The scope encompasses the procurement of suitable office space within the Mbombela (Nelspruit) CBD or greater municipal area, meeting specified size, accessibility, safety, and infrastructural requirements. The scope also includes space planning, necessary alterations or refurbishments to meet SEDFA’s specifications, and ensuring the premises are ready for occupation by the stipulated date. The contract involves lease agreement management, project oversight, and compliance with all relevant regulations.

Technical Requirements

• Location: Within Mbombela CBD or greater municipal area, accessible by public transport.
• Building Size: Minimum 1054.80 sqm with approved floor plans.
• Parking: 40 bays, including secured, undercover parking for staff and vehicles, visitor bays, and demarcated parking for persons with disabilities.
• Facilities: Adequate ablution facilities (minimum 4 male, 6 female, 1 paraplegic), backup power (generator/solar/inverter), backup water system (minimum 10,000 liters), security, and accessibility features for persons with disabilities.
• Office Fit-Out: Office layout planning, interior decoration, and necessary refurbishments to meet SEDFA’s specifications, including partitioning, frosting, and signage.
• Compliance: Building must meet Occupational Health & Safety standards, Building Regulations, and all statutory requirements.
• Infrastructure: ICT infrastructure, server room with air conditioning, fire detection and suppression systems, and roof access for communication equipment.
• Occupancy Date: The premises must be available for occupation by 01 August 2026, with a beneficial occupation period starting 01 October 2026.

Skills Requirements

• Project Management: The service provider must demonstrate capability in space planning, project implementation, and refurbishment management, including providing a detailed project plan with methodology, phases, timeframe, and risk management.
• Technical Expertise: Experience in commercial property leasing, office fit-outs, infrastructure installation, and compliance with health and safety standards.
• Legal and Regulatory Knowledge: Understanding of lease agreements, building regulations, occupational health and safety laws, and statutory compliance.
• Facilities Management: Ability to coordinate security, utilities, ICT infrastructure, and maintenance services.
• Communication and Coordination: Effective liaison with SEDFA, contractors, and regulatory bodies, including reporting and documentation skills.