Objectives

The primary objective of this tender is to appoint a service provider to supply adequate office accommodation within the Mthatha Central Business District for the Department of Social Development: District Office. The goal is to secure a functional, compliant, and suitable office space that meets the department's operational needs, including provisions for parking, accessibility, security, and technical specifications.

Scope

The scope of work involves:

• Provision of office accommodation with a usable area of approximately 883.75m².
• Securing suitable premises that comply with national building regulations and standards.
• Ensuring the building has adequate parking bays (10 covered, 10 uncovered, and 2 for persons with disabilities).
• Furnishing and fitting the office with necessary partitions, fixtures, electrical and ICT infrastructure, security systems, and accessibility features.
• Providing tenant installation, maintenance, and repair services.
• Ensuring the premises are ready for occupation within a specified timeframe (preferably within 3 months).
• Managing water, electricity, fire safety, and security provisions.
• Adhering to environmental and safety standards, including fire protection and disability access.

Technical Requirements

The technical specifications include:

• Office space of approximately 883.75m², with separate entrances for departments.
• Parking facilities: 10 covered bays, 10 open bays, and 2 for persons with disabilities, all paved and demarcated.
• Provision of power points: one normal and one clean plug point per 6m², with additional points for equipment.
• Accessibility features: wheelchair ramps, assisted ablution facilities, and compliant door handles.
• Partitioning: aluminium and glass partitions with noise reduction of at least 45 dB.
• Windows: blinds (plaswood) and frosted vinyl on internal glass panels.
• Fire safety: installation of fire protection equipment compliant with SANS 10400-T and fire maintenance plans.
• ICT infrastructure: CAT6 cabling, access points, CCTV, server room with biometric access, fire suppression, and backup power systems.
• Building compliance: adherence to the Occupational Health and Safety Act, municipal bylaws, and national building regulations.
• Water supply: sufficient tanks and backup systems for at least two days.
• Air conditioning: zone-specific, independent systems with maintenance contracts.

Skills Requirements

The skills and expertise required from the service provider include:

• Experience in providing leased office accommodation that complies with national standards.
• Technical expertise in building fit-out, electrical, ICT, security, and fire safety systems.
• Capability to manage tenant installations, maintenance, and repairs efficiently.
• Knowledge of compliance with health, safety, and accessibility regulations, including disability access standards.
• Project management skills to ensure timely delivery and occupancy readiness within 3 months.
• Ability to coordinate with various stakeholders, including architects, engineers, security providers, and municipal authorities.
• Provision of ongoing facilities management, including water, electricity, security, and landscaping services.
• Demonstrated capacity to deliver comprehensive ICT infrastructure, including cabling, CCTV, access control, and server room setup.