Objectives

The primary objective of this tender is to appoint a service provider to secure adequate office accommodation within the Mthatha Central Business District for the Department of Transport. The department aims to obtain a functional, suitable, and cost-effective office space that meets specific technical and operational requirements, including sufficient parking, accessibility, security, and compliance with relevant regulations.

Scope

The scope of work involves sourcing, evaluating, and securing office accommodation that meets the following criteria:

• Useable area of approximately 2,805.05 m² within the Mthatha CBD.
• Provision of secured parking bays: 30 uncovered, 30 covered, and 10 for persons with disabilities.
• Office space must be ready for occupation within three months of award, with minimal modifications required.
• The accommodation must comply with all relevant building regulations, standards, and safety requirements.
• The service provider will be responsible for facilities management, tenant installations, and ensuring the accommodation meets the department's functional needs.
• The lease may be for a period of three or five years, with options for renewal.

Technical Requirements

The technical specifications include:

• Location in the Central Business District with clear visibility and accessibility.
• Useable area of 2,805.05 m², measured according to SAPOA standards.
• Provision of adequate parking, including designated bays for persons with disabilities.
• Office layout to include sufficient electrical outlets, data points, and support areas as per the spatial template.
• Installation of security features such as CCTV, access control, and window bars.
• Provision of fire protection equipment, emergency power supply, and air-conditioning systems suitable for office use.
• Compliance with the Occupational Health and Safety Act, National Building Regulations, and SANS standards.
• Provision of tenant installations, blinds, partitioning, and appropriate floor coverings.
• Water backup systems, water and electricity metering, and maintenance plans for all building systems.

Skills Requirements

The successful bidder must demonstrate:

• Experience in sourcing and managing office accommodation within the specified region.
• Knowledge of building regulations, safety standards, and compliance requirements.
• Capability to conduct property inspections, evaluate technical compliance, and negotiate lease agreements.
• Ability to coordinate with various stakeholders, including property owners, contractors, and government departments.
• Proficiency in preparing detailed project implementation plans, including timelines and cost estimates.
• Competence in facilities management, tenant installations, and ongoing maintenance services.
• Understanding of procurement processes, legal contractual obligations, and compliance with government policies.