Tender Summary: Basic Computer Literacy Training

Objectives

The primary objective is to elevate the digital competency of municipal personnel through targeted, practical training in core productivity software. The initiative aims to streamline administrative workflows, improve data accuracy and analysis, and enhance professional communication and presentation standards across all departments.

Scope

The procurement encompasses the end-to-end delivery of training programs focused on Microsoft Word, Advanced Excel, and PowerPoint. Operating within a budget bracket of R 30,000 to R 300,000, the scope includes curriculum customization, instructor-led workshops, distribution of training materials, and practical assessments. Deliverables must align with municipal operational requirements and adhere to standard supply chain management procedures.

Technical Requirements

Bidders must demonstrate the capability to facilitate effective, technology-driven learning environments. Key technical expectations include:

• Provision of updated Microsoft Office software or secure computer lab facilities for hands-on practice.
• Development of structured modules progressing from foundational usage to advanced functionalities, with particular emphasis on Excel formulas, pivot tables, data validation, and PowerPoint animation/design principles.
• Compatibility of all training content with municipal IT systems and data security protocols.
• Strict adherence to prescribed municipal documentation formats, including mandatory bid schedules and financial reporting templates.

Skills Requirements

Trainers and implementation teams must possess:

• Expert-level proficiency in Microsoft Word, Excel, and PowerPoint, with demonstrated experience in complex data modeling and automated reporting.
• Proven track record in adult education, corporate training, or public sector capacity building.
• Strong pedagogical and facilitation skills to effectively teach diverse learner groups with varying baseline competencies.
• Ability to contextualize technical instruction within municipal administrative processes and regulatory frameworks.

Explanation of Key Terms and Conditions

Central Supplier Database (CSD) Registration: A mandatory national registry administered by the National Treasury that validates a supplier’s legal standing, tax compliance, and banking information prior to contract award.

MBD Forms: Standardized Municipal Bid Documents required for all procurement transactions. These encompass company registration certificates, tax clearance proofs, audited financial statements, preferential procurement declarations, and anti-collusion affidavits.

Specific Goals Scoring: A preferential procurement evaluation framework where 20% of the total score is allocated to socio-economic transformation targets (such as black ownership, women/youth empowerment, disability inclusion, and local enterprise development), while 80% is determined by competitive pricing.

Conflict of Interest & Clean Record Clauses: Strict eligibility criteria that disqualify current state employees, their close associates, existing municipal consultants, or entities with a history of fraud, corruption, or contract suspension/termination within the preceding five years. This safeguards procurement integrity and minimizes institutional risk.

Evaluation Methodology: Submissions will be assessed using a price-weighted model integrated with specific goal allocations, in line with municipal supply chain and preferential procurement policies. The municipality retains full discretion to accept, reject, or partially accept quotations without obligation to select the lowest bidder.