Tender Summary: Building External Finishes Refurbishment and Replacement

Objectives

The primary objective is to refurbish and replace external building finishes across both airside and landside areas of King Phalo Airport within a twenty-four-month period. The project aims to enhance structural durability and aesthetic appeal while maintaining uninterrupted airport operations, strictly adhering to employer-mandated safety, security, environmental, and quality standards.

Scope of Works

• Demolition and removal of existing metalwork, including steel louvers and associated bracing.
• Supply and installation of new aluminium awnings supported by galvanized steel structures.
• Civil and paving works: site clearance, earthworks, ground compaction, and installation of interlocking pavers.
• Installation of new bollards, precast concrete garden furniture (benches), and litter bins.
• Landscaping, concrete drainage block repairs, and temporary barrier provision.
• Development and submission of concept designs and detailed shop drawings for client approval.
• Execution of works primarily during restricted evening and night hours (18:00–05:00) to prevent interference with aircraft movements.

Technical Requirements

• Materials & Procurement: All materials must be SABS approved. Third-party procurement requires verified net-cost invoices, market-related quotes, and applies a tiered mark-up structure that explicitly excludes VAT from mark-up calculations.
• Quality & Documentation: Contractors must submit a comprehensive quality control manual, factory test certificates prior to material delivery, and provide as-built drawings, operating manuals, and maintenance schedules upon handover.
• Safety & Compliance: Strict adherence to the Occupational Health and Safety Act (Act 85 of 1993) and Construction Regulations. A baseline risk assessment, method statements, and a project-specific SHE plan are mandatory before work commences.
• Security & Access: All personnel and vehicles require ACSA security vetting and relevant permits (e.g., AVOP, personal, hot works, device permits). Only intrinsically safe radios are permitted on-site.
• Environmental Management: Implementation of controls for noise, dust, water, and waste. Monthly environmental impact reporting is required.
• Programme & Defects: Initial programme due within two weeks of commencement; revised programmes submitted every four weeks. Defects liability period is twelve months post-completion, with a two-week correction window.
• Insurance: Joint names insurance covering contractor’s risks from the start date until the defects certificate is issued, meeting minimum Compensation Fund indemnity requirements.

Skills and Personnel Requirements

• Appointment of key project personnel, with CVs required during tender evaluation.
• Mandatory OHS statutory appointments: Section 16(1)/16(2) & 8(2) appointees, SHE Representative, First Aiders, Fire Marshal, Supervisors, Risk Assessor, Incident Investigator, and electrical tool inspectors.
• All staff must complete ACSA induction training, hold valid fitness-for-work medicals, and pass SAPS background checks.
• Subcontractors must demonstrate full compliance with ACSA regulations, OHS standards, and proper PPE usage.

Unusual or Complicated Terms Explained

• NEC3 Engineering and Construction Contract (ECC): A collaborative UK-origin contract framework adopted in South Africa. It emphasizes proactive risk management, early warning notices, compensation events, and regular programme updates rather than traditional adversarial dispute resolution.
• National Key Point Classification: The airport is legally designated as a National Key Point under South African law, triggering enhanced security protocols, restricted access zones, and mandatory vetting for all contractors and personnel.
• Airside Operational Constraints: Work occurs in highly controlled, restricted zones adjacent to active aircraft movements. This necessitates strict scheduling, specialized permits, reflective clothing, and zero tolerance for operational disruption.
• Tiered Third-Party Mark-Up: A structured pricing model where mark-up percentages vary based on material cost brackets, with VAT explicitly excluded from mark-up calculations to ensure transparent and auditable costing.