Objectives

The primary objective of this tender is to select a qualified and experienced service provider to supply catering services for 300 people in Flagstaff, ensuring the provision of quality meals and related services in accordance with the municipality's requirements.

Scope

The scope encompasses the provision of catering services for 300 individuals, including meal preparation, delivery, and service at the Flagstaff Municipal Offices. The contract involves preparing and serving specified menu items such as lunch, salads, beverages, and ensuring timely delivery according to the specified schedule. The tender also covers compliance with municipal procurement policies and specific goals related to supplier ownership and diversity.

Technical Requirements

• Provision of catering for 300 people, including specific menu items such as starch samp with beans, savory rice, chakalaka, salads, chicken and beef meats, soft drinks, juices, and bottled water.
• Adherence to strict delivery dates with penalties for late deliveries.
• Submission of all required documentation, including company registration, tax compliance, and relevant certificates.
• Compliance with municipal procurement policies, including the supply chain management and anti-corruption policies.
• Provision of detailed pricing schedules with firm prices inclusive of all taxes and delivery costs.
• Participation in site meetings if attendance is deemed compulsory.

Skills and Qualification Requirements

• Proven experience in catering services for large groups.
• Capability to meet specified delivery timelines and quality standards.
• Compliance with tax and legal requirements, including valid tax clearance certificates and registration documents.
• Demonstrated ability to meet specific goals related to ownership and diversity, such as women-owned, youth-owned, disability-owned, and black-owned companies, supported by appropriate documentation.
• Understanding of municipal procurement policies and adherence to ethical bidding practices.
• Ability to provide detailed and competitive pricing in accordance with the tender specifications.