Tender Summary: Compilation of Spatial Development Framework (SDF) and Capital Expenditure Framework (CEF)

Objectives

The primary objective of this tender is to appoint a qualified service provider to develop and compile two foundational strategic planning instruments for Bitou Local Municipality: a Spatial Development Framework (SDF) and a Capital Expenditure Framework (CEF). These documents will establish a unified, long-term vision for land use, settlement patterns, infrastructure investment, and service delivery alignment with municipal developmental priorities and legislative mandates.

Scope of Work

• Prepare a comprehensive SDF that outlines spatial vision, land-use guidelines, development corridors, and integration strategies across municipal jurisdictions.
• Develop a CEF that identifies priority capital projects, funding sources, implementation phasing, and monitoring indicators over a multi-year period.
• Ensure seamless integration between spatial planning outcomes and capital investment pipelines to optimize resource allocation and avoid duplication.
• Engage stakeholders, conduct baseline assessments, and produce deliverables suitable for municipal approval and public disclosure.
• Bidders may propose solutions for individual components, combined packages, or qualify for panel appointment based on value-for-money evaluations.

Technical Requirements

Service providers must demonstrate capacity to execute the following technical tasks:

• Conduct spatial diagnostics, demographic projections, infrastructure gap analyses, and environmental screening.
• Apply statutory planning procedures, zoning regulations, and municipal by-laws in framework development.
• Utilize geospatial mapping, scenario modelling, and data visualization tools to support decision-making.
• Align both frameworks with national and provincial policy directives, municipal integrated development plans, and treasury guidelines.
• Deliver structured reports, digital mapping layers, implementation matrices, and monitoring & evaluation protocols.

Skills and Competency Requirements

Proposals must be supported by a multidisciplinary team possessing:

• Registered professionals in urban and regional planning, spatial design, geography, or related disciplines.
• Expertise in municipal capital budgeting, infrastructure pipeline development, and financial feasibility analysis.
• Advanced proficiency in GIS platforms, spatial analytics, and strategic forecasting methodologies.
• Proven experience in facilitating participatory planning processes and managing complex stakeholder consultations.
• Track record of successfully delivering SDF and CEF products for South African municipalities or equivalent public entities.
• Compliance with professional regulatory standards and valid BBBEE certification.

Key Terms and Concepts

Spatial Development Framework (SDF): A legally required municipal planning instrument that provides a long-term, evidence-based vision for land use, settlement structure, and infrastructure distribution. It ensures coordinated development, equitable service access, and alignment with constitutional obligations.

Capital Expenditure Framework (CEF): A structured, multi-year investment plan that prioritizes infrastructure projects, matches them with available funding streams, and defines implementation timelines. It bridges strategic planning with operational budgeting and project execution.

BBBEE Preference System: A procurement evaluation mechanism allocating up to 20 points toward a bidder’s Broad-Based Black Economic Empowerment status and other designated preferences, promoting economic transformation and inclusive market participation.

CSD Registration: Mandatory enrollment in the national government supplier database to verify tax compliance, business legitimacy, and eligibility for public procurement contracts.