Tender Summary: Construction of Dithakong High School & Hostel – Phase 2A

Objectives

The primary objective is to deliver Phase 2A of the JTG School and Hostel construction project in Kuruman, Northern Cape. The project aims to provide fully operational educational, administrative, and residential facilities while complying with South African public sector procurement regulations, occupational health and safety legislation, and local economic development mandates.

Scope of Works

The contractor will execute complete construction and installation works across multiple structures and external infrastructure, including:

• Twenty-five classroom blocks
• One administration block
• One library/media centre
• One laboratory block (two classrooms)
• One computer block
• One nutrition block
• One double early childhood development (ECD) block
• Three ablution blocks
• External works comprising paving, stormwater channels, perimeter fencing, road networks, and parking areas
• Full electrical distribution, lighting, security, and fire alarm systems
• Mechanical, HVAC, plumbing, and drainage installations
• Specialist packages including sewer treatment plant equipment, water purification plant, borehole drilling, backup power systems, burglar-proofing, and joinery/furniture supply
• Demolition and alteration of existing structures where indicated

The scope also covers site establishment, temporary facilities, waste management, testing, commissioning, and comprehensive handover documentation.

Technical Requirements

The contract is governed by the JBCC Principal Building Agreement Edition 6.2, a standardized South African construction contract framework designed to equitably distribute risk between the employer and contractor. Key technical stipulations include:

• Duration & Penalties: 24-month contract period from site possession, with practical completion targeted for 30 November 2028. Late completion incurs a penalty of R10,000 per calendar day.
• Insurance: The contractor must secure new works insurance (contract sum plus 30%), public liability, lateral support, and high-risk coverage. The employer provides no insurance cover.
• Payment & Escalation: Certificates will be paid within 31 calendar days. Cost fluctuations are permitted using the Haylett Formulae, a recognized method that adjusts contract values based on quarterly construction material and labour indices published by industry bodies.
• Preliminaries: Administered under Option B (payment based on establishment, time-related, and final dis-establishment charges) with adjustments calculated via Option A (allocation into fixed, value-related, and time-related components).
• Health & Safety: Strict adherence to the Occupational Health and Safety Act and Construction Regulations 2003 is mandatory. Contractors must submit a site-specific health and safety plan, fall protection plan, risk assessments, appoint a full-time safety officer, and maintain a consolidated health and safety file.
• Materials & Standards: All structural concrete must be ready-mix. Works must comply with SANS/SABS standards, National Building Regulations, and manufacturer specifications. Green building principles are integrated into the scope.
• Provisional Sums: Budgetary allowances are allocated for specialist items requiring separate pricing or direct appointment, including burglar proofing, elevated tanks, furniture, joinery, gas installation, borehole, water purification, landscaping, and price escalation.

Skills & Competency Requirements

Bidders must demonstrate proven capability, financial stability, and technical competence through a structured evaluation process:

• Company Experience: Submission of documented proof for at least five completed building projects, each valued at a minimum of R50 million, supported by appointment letters, completion certificates, and client references.
• Key Personnel: Appointment of a registered Project Manager and Quantity Surveyor, both holding active registration with their respective South African professional councils and possessing a minimum of five years’ post-registration experience. Written confirmation of availability is required.
• Local Presence: Proof of a physical business address within the Northern Cape Province. Preference points are awarded based on municipal proximity, prioritizing contractors operating within the Joe Morolong Local Municipality.
• Technical Documentation: Submission of a detailed construction method statement, a critical path programme (using MS Project or equivalent software), and a realistic project cashflow forecast.
• Plant & Equipment: Evidence of access to heavy-duty machinery (excavators, rollers, TLBs), transport fleet, scaffolding, concrete mixers, and standby generators.
• OHS & Compliance: Provision of a comprehensive OHS plan, safe working procedures, risk management strategy, and valid COIDA registration (Compensation for Occupational Injuries and Diseases Act), which covers workplace injury compensation.
• Procurement Preferences: Evaluation follows a 90/10 preference point system (90 points for price, 10 points for specific goals targeting historically disadvantaged groups, including Black-owned, youth, women-owned, and disability-owned enterprises). A minimum CIDB contracting grading of 8GB is mandatory, ensuring the contractor meets the statutory threshold for public sector construction works.