Objectives

The primary objective is to procure a twelve-month software license enabling the Buffalo City Metropolitan Development Agency to conduct authorised cybersecurity vulnerability assessments across its internal IT infrastructure and, where applicable, designated third-party or client environments.

Scope of Work

The licensed solution must deliver comprehensive capabilities to execute the following core functions:

• Vulnerability scanning across networked assets
• Automated asset discovery and identification
• Detection and cataloguing of known security vulnerabilities
• Risk assessment methodology integration for threat prioritisation
• Generation of detailed security and compliance reports
• Configuration and management of automated scan schedules

Technical Requirements

• Licence validity must cover a continuous period of twelve months from activation.
• The licensing model must explicitly permit authorised usage within the agency’s environment and external partner/client networks.
• All quoted prices must be inclusive of Value Added Tax (VAT).
• The software must operate independently without requiring specialised proprietary hardware or additional third-party software dependencies beyond standard IT infrastructure.
• Quotations must be submitted as sealed hard copies, fully completed, and signed. Use of erasable ink or unsigned submissions will result in disqualification.

Skills and Experience Requirements

• Proven track record of completing at least two (2) prior projects involving the supply and installation of ICT vulnerability testing software licences within the last five (5) years.
• Combined aggregate contract value of a minimum of R100,000.00 for the referenced projects.
• Acceptable proof is strictly limited to formal letters of reference or completion certificates. Invoices, purchase orders, or appointment letters will not be accepted.
• Bidders must maintain active registration on the Central Supplier Database (CSD) and provide documented confirmation that both the company and all directors have cleared municipal accounts (no arrears exceeding three months).
• Full compliance with mandatory municipal bidding declarations, including conflict of interest, past supply chain management practices, and independent bid determination.

Key Terms and Explanations

PPPFA 80/20 Preference Point System: Evaluation adheres to the Preferential Procurement Policy Framework Act, allocating 80 points to price and 20 points to specific socio-economic transformation goals (e.g., B-BBEE status, local enterprise location, majority black women/youth/disabled ownership).

MBD Forms: Standard Municipal Bidding Documents mandated by South African public entities to ensure procurement transparency, verify bidder eligibility, and prevent collusive bidding.

CSD Registration: A mandatory national supplier database used to verify legal standing, tax compliance, and historical performance records.

Municipal Debt Clearance: Bidders and their directors must demonstrate no outstanding municipal rates or charges overdue by more than ninety days, verified through official statements, stamped clearance certificates, or landlord confirmations.