Objectives

The primary objective is to develop a comprehensive precinct-level planning framework for Flagstaff, a strategic urban growth node within the municipality. The plan aims to guide sustainable urban expansion, coordinate public and private investment, and implement effective land use management. It must address existing urban challenges, respect natural topographical constraints, optimise development along the R61 transport corridor, and promote compact, mixed-use settlement patterns, universally accessible public spaces, housing, and local economic and tourism strategies.

Scope of Work

The project spans six months and follows a structured, phased methodology:

• Phase 1: Inception – Confirm project scope, review existing spatial documentation, and establish a detailed work programme.
• Phase 2: Planning – Conduct situational, demographic, environmental, and economic analyses; assess existing land uses, development patterns, and constraints.
• Phase 3: Design & Development – Develop land use, transport, environmental, public facilities, tourism, and urban design frameworks, including mandatory 3D urban modelling.
• Phase 4: Consultation & Approval – Engage municipal departments, traditional leadership, ward committees, and the general public; revise the draft plan based on formal feedback.
• Phase 5: Close-Out – Finalise the precinct plan, secure municipal council approval, and formally hand over all documentation.

Technical Requirements

Bidders must demonstrate full compliance with the Spatial Planning and Land Use Management Act (SPLUMA), Land Survey Act, Sectional Titles Act, and applicable municipal land use management schemes. Key technical expectations include:

• Advanced GIS mapping, spatial data analysis, and 3D visualisation using industry-standard software.
• Rigorous project management with monthly progress reports, variance tracking against budgets and timelines, and strict milestone adherence.
• All deliverables, datasets, drawings, and intellectual property will vest exclusively with the municipality upon completion.
• Pricing must remain fixed for 90 days and must explicitly itemise professional fees, VAT, and all disbursements.
• The contract operates under an 80/20 Preferential Procurement System, a South African public procurement model where 80% of evaluation scoring is based on price competitiveness and 20% on specific transformation goals (black ownership, youth, women, and disability representation).
• Mandatory administrative compliance includes valid Tax Clearance Certificates, Central Supplier Database (CSD) registration, and statutory declarations regarding past supply chain misconduct and collusive bidding practices.

Skills & Qualifications Requirements

The appointed service provider must be a multidisciplinary consulting firm or consortium capable of delivering integrated spatial planning, urban design, and geospatial services. Mandatory personnel qualifications include:

• Project Leader: Registered Professional Town Planner (SACPLAN) with a minimum of five years’ post-registration experience.
• Urban Design Lead: Registered Professional Architect or Urban Designer (SACAP) with five years’ post-registration experience.
• GIS Specialist: Registered Professional Geomatics/GIS Practitioner (SAGC) with five years’ post-registration experience.

Additional required competencies encompass town and regional planning, land surveying, spatial data interpretation, 3D modelling proficiency, project management, and strong research, analytical, and stakeholder communication skills. Submissions must include a detailed organisational chart outlining team roles, certified proof of professional registrations, and documented evidence of similar completed precinct planning projects.