Objectives

The primary objective of this tender is to appoint a service provider for the supply, delivery, and off-loading of stationery at Western TVET College's six sites. The contract aims to ensure timely and efficient provision of stationery items as and when required over a period of three (3) years, supporting the college's operational needs without guaranteeing specific quantities.

Scope

The scope encompasses:

• Supply of a wide range of stationery items including paper, writing instruments, office supplies, computer consumables, files, and accessories.
• Delivery and off-loading of stationery to six designated sites of Western TVET College.
• Provision of goods on an as-and-when-required basis, with no guaranteed minimum quantities.
• Contract duration of three years, with prices fixed for the entire period, and orders to be placed via official college channels.

Technical Requirements

The technical requirements include:

• Provision of quality stationery items as specified in the tender schedule.
• Delivery of items strictly upon receipt of official orders from the college.
• Adherence to specified delivery timelines, with evaluation criteria including turnaround time (less than 1 week preferred).
• Compliance with all relevant standards, including VAT registration, tax compliance, and certification of documents.
• Provision of detailed documentation such as appointment and reference letters, previous project experience, and proof of capacity.
• Participation in functionality evaluation, requiring a minimum score of 80 out of 100 points to proceed to price evaluation.

Skills and Capacity Requirements

The skills and capacity expected from bidders include:

• Demonstrated experience in supplying stationery or similar projects within the last three years, supported by reference letters and appointment letters.
• Adequate staffing profile with qualified personnel capable of managing procurement, delivery, and off-loading processes.
• Availability of physical facilities, plant, and equipment necessary for timely delivery.
• Knowledge of procurement procedures, logistics, and inventory management.
• Ability to meet turnaround times and deliver quality goods consistently.
• Compliance with legal, tax, and safety regulations, including occupational health and safety standards.
• Capacity to handle multiple sites and large volumes of stationery efficiently.